Optical character recognition (OCR) for better attachment scanning Sensitive information can reside not just in text documents, but in scanned copies and images as well. With the new OCR enhancement, DLP policies can now analyze common image types, and extract text for policy evaluation. Admins have the option to enable OCR in the Admin console at the organizational-unit (OU) level for both the Content compliance and Objectionable content rules.
Additional predefined content detectors Our Work customers span the globe, and we are committed to providing customers in all countries with plug-and-play DLP policies. Towards this goal, we are pleased to announce the introduction of new detectors which cover personally identifiable information (PII) in several additional countries, and provide better coverage for HIPAA data as well.
More control over content detection thresholds Our largest Work customers desire fine-grained control over DLP policies to minimize false positives, and take action commensurate with the level of perceived risk. We are introducing two new detection parameters to address this:
Count parameter - The count parameter allows customers to set up different DLP policies based on whether a message contains individual or bulk PII. For example, an email containing a single credit card number might be considered a low risk event, while one that contains 100 credit cards is clearly a high risk scenario.
Confidence parameter - The confidence parameter lets the customer tighten or loosen detection criteria for the most commonly used detectors as per their needs.
Check out the Help Center links below for more information on Gmail DLP and these new features. Stay tuned as we bring DLP to Google Drive later this year.
Note: Gmail DLP is available for Google Apps for Work Unlimited customers only.
Launch Details Release track: Launching to both Rapid release and Scheduled release
Rollout pace: Full rollout (1-3 days for feature visibility)
Similarly, themes allow you to quickly and easily craft engaging and effective presentations, so you need to be able to swap them in and out whether you’re working on your phone or your laptop. Starting today, as long as you’re online, you can change the theme of your presentation in the Google Slides Android app. There are 18 themes to choose from.
Launch Details Release track: Launching to both Rapid release and Scheduled release
Rollout pace: Gradual rollout (potentially longer than 3 days for feature visibility)
In addition, if an admin wants to use Google Mobile Management to set up Android for Work, we’ve made the process significantly simpler and quicker. Prior to this launch, admins needed to complete 15 different steps across four different sections of the Admin console to set up Android for Work. Starting today, they only need to complete one step to manage those devices in their domains. To get started, check out this Help Center article.
*Note that the option to MANAGE NOW will only show on the Admin console landing page if more than 80% of domain users are unmanaged.
Launch Details Release track: Launching to both Rapid release and Scheduled release
Rollout pace: Gradual rollout (please note that these changes may take several weeks to propagate)
As an added bonus, we’re also making it possible to dictate in Docs on the web in dozens of additional dialects and accents. Please note that these features are only available when you’re working in a Chrome browser on your computer.
Launch Details Release track: Launching to both Rapid release and Scheduled release (voice commands) Launching to Rapid release, with Scheduled release coming on March 7th, 2016 (additional languages)
Rollout pace: Full rollout (1–3 days for feature visibility)
Instant RSVPs: Accepting invitations on the go can be hard if you don't have access to your schedule. If you use Google Calendar or Microsoft Exchange, calendar invitations now include a one-tap option to show your schedule and respond.
Launch Details Release track: Launching to both Rapid release and Scheduled release
Rollout pace: Gradual rollout (3 or more days for feature visibility)
Form Add-ons and Google Apps Script now supported Form creators will be able to use add-ons and edit scripts in the new Forms editor. Popular tools like Form Publisher and g(Math) for Forms have helped creators extend the capabilities of Google Forms.
View individual responses from the editor In addition to the summary of responses currently available in the Forms editor, creators will now be able to see individual survey responses as well. This will save valuable time when analyzing Forms. At the same time, if there’s so many responses that there may be performance issues, Google Forms will let users know how to visit the responses separately, instead of slowing down the editor.
We currently have several templates for event feedback, event sign-ups, job applications, and more. Users can click on the More link to start a form from any of the newly created templates.
Get notified for every form response Form creators will now be able to configure Google Forms to send them email notifications whenever someone responds. The default is set to off, but users can enable it from the form’s settings menu.
Track responses to your Google Form Form creators will be able to see who they’ve sent their forms to and who still needs to respond. There will also be a new option to send out follow-up reminders as needed.
Limitations
Responders will only see the new Google Forms for those forms created or edited in it.
To opt out and go back to the old Google Forms, simply click the running man icon in the bottom left-hand corner of the Google Form and follow the prompts.
Launch Details Release track: Form templates: Launching to both Rapid release and Scheduled release on Feb 10, 2016 Most features: Launching to Rapid release on Feb 10, 2016, with Scheduled release coming in 2 weeks
Rollout pace: Full rollout (1-3 days for feature visibility)
In addition to the changes described above, we’re making the names of the following sharing categories and events easier to understand and more consistent across the Admin console:
Under Reports > Highlights,
The “Document visibility” section is being renamed “Document Link Shared Status.”
“Externally visible files” are being renamed “External Link Shared Files.” This is the number of files shared publicly or with anyone with the link. This number does not include files that are shared only with specific recipients outside of your domain.
“Internally visible files” are being renamed “Internal Link Shared Files.” This is the number of files shared with a user’s entire domain, with anyone in a user’s domain who has the link, or with specific people in a user’s domain.
Under Reports > Security,
“Externally Visible files” are being renamed “External Link Shared Files.”
“Internally Visible files” are being renamed “Internal Link Shared Files.”
Under Reports > Audit > Drive*,
“Visibility change” is being renamed “Link Sharing visibility change.”
“Visibility access level change” is being renamed “Link Sharing Access Type Change.”
Check out the Help Center articles below for more information, and stay tuned for even more improvements to Drive file sharing reporting in the Admin console.
*Note that the Drive audit report is only available to Google Apps Unlimited customers.
Launch Details Release track: Launching to both Rapid release and Scheduled release
Rollout pace: Gradual rollout (3+ days for feature visibility)
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
