To summarize, the GData Admin Settings API has been deprecated but will remain operational until October 31st, 2018, to give developers time to migrate. On October 31st, 2018, this deprecated API will be shut down. At that time, all calls to the API and any features in your applications that depend on it will no longer work. Please migrate as soon as possible.
For more details on how to use these features, check out the Help Center.
IMPORTANT: These settings launched in the Admin console on October 31st, but they will not take effect for end users and devices until November 14th. If you’d prefer to disable some or all system apps, we recommend doing so before the settings take effect.
With G Suite, we’re focused on building tools that help you bring great ideas to life. We know meetings are the main entry point for teams to share and shape ideas into action. That’s why we recently introduced Hangouts Meet, an evolution of Google Hangouts designed specifically for the workplace, and Jamboard, a way to bring creative brainstorming directly into meetings.
Combined with Calendar and Drive, these tools extend collaboration beyond four walls and transform how we work—so every team member has a voice, no matter location.
But the transformative power of video meetings is wasted if it’s not affordable and accessible to all organizations. So today, we’re introducing Hangouts Meet hardware—a new way to bring high-quality video meetings to businesses of any size. We’re also announcing new software updates designed to make your meetings even more productive.
Introducing Hangouts Meet hardware
Hangouts Meet hardware is a cost-effective way to bring high-quality video meetings to your business. The hardware kit consists of four components: a touchscreen controller, speakermic, 4K-sensor Ultra HD camera and ASUS Chromebox.
The new controller provides a modern, intuitive touchscreen interface that allows people to easily join scheduled events from Calendar or view meeting details with a single tap. You can pin and mute team members, as well as control the camera, making managing meetings easy. You can also add participants with the dial-a-phone feature and present from a laptop via HDMI. If you’re a G Suite Enterprise edition customer, you can record the meeting to Drive.
Designed by Google, the Hangouts Meet speakermic actively eliminates echo and background noise to provide crisp, clear audio. Up to five speakermics can be daisy-chained together with a single wire, providing coverage for larger rooms without tabletop clutter.
The 4K sensor Ultra HD camera with 120° field of view easily captures everyone at the table, even in small spaces that some cameras find challenging. Each camera component is fine-tuned to make meetings more personal and distraction-free. Built with machine learning, the camera can intelligently detect participants and automatically crop and zoom to frame them.
Powered by ChromeOS, the ASUS Chromebox makes deploying and managing Hangouts Meet hardware easier than ever. The Chromebox can automatically push updates to other components in the hardware kit, making it easier for large organizations to ensure security and reliability. Remote device monitoring and management make it easy for IT administrators to stay in control, too.
Says Bradley Rhodes, IT Analyst End User Computing at Woolworths Ltd Australia, “We are very excited about the new Hangouts Meet hardware, particularly the easy-to-use touchscreen. The enhancements greatly improve the user experience and simplify our meeting rooms. We have also seen it create new ways for our team to collaborate, like via the touch-to-record functionality which allows absent participants to catch up more effectively.”
More features, better meetings
We’re also announcing updates to Meet based on valuable feedback. If you’re a G Suite Enterprise edition customer, you can:
Record meetings and save them to Drive: Can’t make the meeting? No problem. Record your meeting directly to Drive. Even without a Hangouts Meet hardware kit, Meet on web can save your team’s ideas with a couple of clicks.
Host meetings with up to 50 participants: Meet supports up to 50 participants in a meeting, especially useful for bringing global teams together from both inside and outside of your organization.
Dial in from around the globe: The dial-in feature in Meet is now available in more than a dozen markets. If you board a flight in one country and land in another, Meet will automatically update your meeting’s dial-in listing to a local phone number.
These new features are rolling out gradually. The hardware kit is priced at $1999 and is available in select markets around the globe beginning today.
Whether you're collaborating in Jamboard, recording meetings and referencing discussions in Drive or scheduling your next team huddle in Calendar, Hangouts Meet hardware makes it even easier to bring the power of your favorite G Suite tools into team meetings. For more information, visit the G Suite website. Additional information for G Suite admins
More details on recording meetings and saving them to Drive available here
50-person meeting support in Meet is coming soon. Specific timing and details to follow on the G Suite Updates blog.
Recordings are saved to a “Meet Recordings” folder in the Drive of the meeting owner and the recording is automatically attached to the Calendar event and shared with all invited guests in the same domain.
G Suite Enterprise edition admins can control whose meetings can be recorded at the organizational unit (OU) level. Within the Admin console, navigate to Apps > G Suite > Settings for Google Hangouts and select “Meet Settings.” Please note, this setting is on by default for all OUs. The setting is disabled for OUs that don’t have Drive enabled.
Launch Details Release track: Launching to Rapid Release, with Scheduled Release coming in 2 weeks
Editions: Available to G Suite Enterprise edition only
Rollout pace: Full rollout (1–3 days for feature visibility)
For many of us, email is mission control—the prompt to generate an invoice, prepare a presentation or follow up on a sales opportunity. With so many to-dos, imagine if you could complete these tasks directly from your inbox without interrupting your workflow.
We believe email can do more, which is why we’re launching Gmail Add-ons, a new way to work with your favorite business apps directly in Gmail.
Gmail Add-ons, built for your workflows
Rather than toggling between your inbox and other apps, use add-ons to complete actions right from Gmail. With Gmail Add-ons, your inbox can contextually surface your go-to app based on messages you receive to help you get things done faster. And because add-ons work the same across web and Android, you only need to install them once to access them on all of your devices. Click the settings wheel on the top right of your inbox and then “Get add-ons” to get started.
We made Gmail Add-ons available in developer preview earlier this year, and since then, our partners have built integrations to help businesses connect with customers, track projects, facilitate invoicing and more. Here’s a list of partners that have built Gmail Add-ons you can install today:
Asana: Turn communication with clients, customers and teammates into tasks that can be tracked with your team in Asana, all from your inbox.
Dialpad: Message or call colleagues on your device, any time. Automatically view recent communications or save a new contact straight from Gmail.
DocuSign (coming soon): Sign and execute contracts, agreements and other documents directly in Gmail using the DocuSign add-on.
Hire: Add candidates, manage candidate information and upload resumes without leaving Gmail. You can access full job applications from the Hire add-on.
Intuit QuickBooks Invoicing: Create and send professional invoices directly in Gmail. Let customers pay you online and track invoice status and payments no matter where you are.
ProsperWorks: Easily access prospect or customer data, and log activities from calls, demos and meetings. You can also scan related opportunities, tasks and events.
RingCentral: See the online/offline status of RingCentral contacts, review recent call history, make outbound calls (requires RingCentral for Mobile) and view and send SMS messages.
Smartsheet: Add email content and desired attachments directly to Smartsheet without leaving Gmail.
Streak: Add email threads to deals, view enriched contact info and quickly respond with snippets directly from Gmail with the Streak add-on.
Trello: Turn email into actionable tasks in Trello to give your team a shared perspective on the work that needs to be done.
Wrike: Create Wrike tasks from emails, view and update task details, and send and receive Wrike task comments.
If you're a developer, you can also easily create add-ons for your app or your organization—write your add-on code once and it will run natively in Gmail on web and Android right away. Learn more.
Try Gmail Add-ons today
Knock out action items the minute they hit your inbox. G Suite and Gmail users can check out the G Suite Marketplace to find and install Gmail Add-ons.
With that in mind, we’re now making Google prompt the first choice when users turn on 2SV (previously, SMS was the primary choice). Once 2SV is enabled, users will still have the option to set up SMS, the Google Authenticator app, or backup codes as their alternative second step.
This will only impact users who have not yet set up 2SV. Current 2SV users' settings will be unaffected. In addition, if a user attempts to set up 2SV but doesn’t have a compatible mobile device, he or she will be prompted to use SMS as their authentication method instead.
A data connection is required to use Google prompt.
Users with iOS devices will need to install the Google app in order to use Google prompt.
G Suite Enterprise domains can choose to enforce Security Keys to meet more advanced security requirements. (At this time, however, Google Prompt won’t work on accounts with Security Keys.)
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to all G Suite editions
Rollout pace: Gradual rollout (up to 15 days for feature visibility)
Over the years, you’ve shared valuable feedback on how we can enhance Calendar to better fit your needs and we’re excited to bring new improvements. Now, it’s even easier to manage your schedule at your desk. In the new Calendar for web, you can:
See conference room details when booking a room. G Suite admins can now enter detailed information about their organization’s meeting rooms—so employees know where a conference room is located, how large it is, and whether it has audio/video equipment or is wheelchair accessible. Employees can simply hover over the room name in Calendar when they want to book a space, and a hovercard will pop up with details about the conference location and resources.
Add rich formatting and hyperlinks to your Calendar invites. Link to relevant spreadsheets, documents or presentations in your Calendar invite and open them directly from the new “Event Detail” view. This can help you create more detailed agendas and ensure all materials are in one place before your meeting starts.
Manage multiple calendars side by side in “Day” view. Now you can view and manage calendars in separate columns. This makes it easier for employees who manage multiple calendars, like administrative assistants, to schedule meetings on behalf of their teams. Click “Day” view and select the calendars you want to compare.
There are a number of other changes in Calendar, too. Now you can see contact information of meeting participants when you hover over their names in a Calendar invite. There’s also a new way to view and restore deleted items in one place in case you accidentally delete a meeting invite. Additionally, "Day,” "Week,” and "Month" views are now more accessible, featuring better compatibility with screen readers. For more detail on changes, check out this post.
Additional information for G Suite admins To help you and your users transition to the new Calendar web UI, we’re offering two rollout options to choose from (see the Help Center for more information):
Automatic—Automatic is the default option. Starting Nov. 14, 2017, for Rapid Release domains and Nov. 28, 2017, for Scheduled Release domains, we will gradually transition your users to the new UI. The transition will take about 8 weeks (including opt-in and opt-out stages). No action is required on your part for the Automatic option.
Manual—Alternatively, you can choose to manually control when to move your users to the new UI in the Google Admin console. For example, though we've worked with the developers of the most popular Calendar Chrome extensions to prepare for the new UI, you might have users who depend on an extension that hasn’t been updated yet. Or you might like to check out the new UI in your test domain or organizational unit (OU).
To choose the Manual option, go to Apps > G Suite > Calendar > New Calendar. Here, you can set by organizational unit when you’d like your users to access the new version of the Calendar UI. If you choose the Manual rollout option, please plan to transition all your users to the new UI before Feb. 28, 2018. Any users who are still accessing the old Calendar UI on Feb. 28, 2018, will be transitioned to the new UI, with no ability to opt out.
We recommend sharing this guide, as well as the resources below, with your users to help them understand the new layout changes.
For more information on how to add structured data to your rooms and resources, check out the Help Center. Note that this feature will work with both the classic Calendar UI and the new Calendar UI.
2. Disable email forwarding Exercising this option will disable the automatic email forwarding feature for users, which in turn helps reduce the risk of data exfiltration in the event a user’s credentials are compromised. (Admin console > Apps > G Suite > Gmail > Advanced settings)
3. Enable early phishing detection Enabling this option adds further checks on potentially suspicious emails prior to delivery. Early phishing detection utilizes a dedicated machine learning model that selectively delays messages to perform rigorous phishing analysis. Less than 0.05 percent of messages on average get delayed by a few minutes, so your users will still get their information fast. (Admin console > Apps > G Suite > Gmail > Advanced settings)
4. Examine OAuth-based access to third-party apps OAuth apps whitelisting helps keep company data safe by letting you specifically select which third-party apps are allowed to access users’ G Suite data. Once an app is part of a whitelist, users can choose to grant authorized access to their G Suite apps data. This helps to prevent malicious apps from tricking people into accidentally granting access to corporate data. (Admin console > Security > G Suite API Permissions)
5. Check that unintended external reply warning for Gmail is turned on Gmail can display unintended external reply warnings to users to help prevent data loss. You can enable this option to ensure that if your users try to respond to someone outside of your company domain, they’ll receive a quick warning to make sure they intended to send that email. Because Gmail has contextual intelligence, it knows if the recipient is an existing contact or someone your users interact with regularly, so it only displays relevant warnings. This option is on by default. (Admin console > Apps > G Suite > Gmail > Advanced settings)
6. Restrict external calendar To reduce the incidence of data leaks, make sure that Google Calendar details aren’t shared outside your domain. Limiting sharing to “free” or “busy” information protects you from social engineering attacks that depend on gleaning information from meeting titles and attendees. (Admin console > Apps > G Suite > Calendar > Sharing settings)
7. Limit access to Google Groups By setting default Google group access to private, you can limit external access to information channels that may contain confidential business information, like upcoming projects. (Admin console > Apps > G Suite > Groups for Business > Sharing settings)
8. Set Google+ access restrictions Make the default sharing setting for Google+ restricted and disable discoverability of Google+ profiles outside your domain. Both of these actions can help you control access to critical business information. (Admin console > Apps > G Suite > Google+ > Advanced settings)
Every company has their own unique set of business requirements that need to work in rhythm with their security requirements. By evaluating and implementing some of these suggested security controls, you can make a marked difference in your company’s security posture—with just a few clicks. See this post for other security tips.
We are also adding sharing visibility metrics to Admin console reporting. File sharing reports will now highlight which files have been shared outside of your domain vs. internally.
These metrics were introduced earlier this year, but were only available through the Admin SDK Reports API; they’re now available from within the Admin console. This new presentation of metrics provides the most reliable and recent information available, directly in the Admin console.
Find more information on the changes to individual reports in the Help Center.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to all G Suite editions
Rollout pace: Full rollout (1–3 days for feature visibility)
Protect all of the content on your managed devices, including emails, photos, contacts, and other corporate data in addition to Drive, Docs, Sheets, and Slides content.
Give your organization greater control over passcode type, strength, and expiration, as well as the option to remotely wipe devices. See this Help Center article for more details.
Beginning on December 4th, 2017, any user signed in with a G Suite account who has this feature will see a message asking them to either acknowledge and turn off the functionality, or to ignore the message temporarily. Beginning on January 8th, 2018, all new versions of the Google Drive, Docs, Sheets, and Slides iOS apps will no longer contain in-app passcode functionality.
Suggested contacts to add: New in this release, you’ll see suggestions to add contacts you frequently communicate with across Google’s products. These appear under the “Add people you contact often” summary card.
Merge all duplicates: The duplicates suggestion view now has a “MERGE ALL” button which allows you to accept all duplicates suggestions at once.
Customized “Contacts” view
Lastly, you can now customize the “Contacts” list view to show just the labels you want. This is accessed via a new menu item in the main list screen called “Customize view.” This feature was available in previous releases for the “All contacts” list view, but it has now been made available for individual accounts as well.
We hope these changes make managing your contacts simpler and more efficient. For more information on using Google Contacts, please visit the Help Center.
Our markets include the following countries (with more to come!):
Australia (AU)
Brazil (BR)
Canada (CA)
Denmark (DK)
France (FR)
Germany (DE)
Italy (IT)
Netherlands (NL)
New Zealand (NZ)
Poland (PL)
South Africa (ZA)
Spain (ES)
Sweden (SE)
United Kingdom (GB)
United States (US)
Please note that localized phone numbers will only appear in newly created meetings.
For more information on dialing into a Hangouts Meet from a phone, see this Help Center article.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release Editions: Available to G Suite Enterprise edition only Rollout pace: Gradual rollout (up to 15 days for feature visibility) Impact: All end users Action: Change management suggested/FYI
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
