Adding natural language processing to search in Explore
We’re making the search in Google Docs’ “Explore” panel easier by adding natural language Processing.
This means you can search in a more natural and intuitive way. Just describe what you’re looking for, and Docs will find it for you. So you can search for things like “show me slides shared with me last week” or “show me documents I created this month” and Docs will find the best results. This is similar to the natural language processing used in other Google products and will show you relevant files and information from your Google Drive, including Docs, Sheets, and Slides files.
Google Calendar will automatically decline meetings that occur during this time period. You can customize both the decline message as well as the visibility of the title of your out of office object.
Going forward, Google Calendar will try to intelligently detect, based on the title entered, when you’re creating an out of office object and change the type automatically. You can always manually change this if you’d like to opt for a different entry type.
Restrict your working hours
By setting your working hours, you protect your personal time from your work time. People who will try to schedule meetings with you outside of these hours will be informed that you are not available at that time. You can already set your working hours to one interval for all days of the week. With this launch, you can now customize your work hours for each day separately.
Based on your timezone and past scheduling patterns, Google Calendar can now infer your working hours. You may see a prompt asking you to set them, and you can further customize them as needed.
For more information on these and other settings in Google Calendar, check out the Help Center.
Launch Details Release track: Launching to Rapid Release, with Scheduled Release coming in 2 weeks
Editions: Available to all G Suite editions
Rollout pace: Full rollout (1–3 days for feature visibility)
Set retention policies for files in Drive trash As a G Suite admin, you can now also set custom retention rules specifically for Drive files that have been moved to a user’s trash. This option provides more flexibility for organizations who wish to control the lifecycle of files deleted by users separately from those files still active in their users' My Drive and Team Drives.
Large search improvements With this launch, we’re making the process of searching your entire domain and large OUs easier and more transparent. If a data type supports domain-wide search, you can now select “All Accounts” to search the entire domain.
As Vault processes your large search request, you’ll see an activity indicator and the amount of time that has elapsed. You’ll also have the option to cancel your search or run another search in a new tab.
When your search is complete, in addition to your results, you’ll now see the total time taken for the search. For a Gmail search, you’ll also see the total number of accounts searched and the number of accounts searched per second. This will give you an idea of Vault's performance during the large search.
Simpler exports for Hangouts Chat We’re also making it easier for organizations to export large amounts of Hangouts Chat data. Going forward, export data from Hangouts Chat will be condensed into a small number of files. Previously, you’d see one conversation per file; now you’ll see multiple conversations included in the same file, until the file size limit is reached.
For example, in the past, 100 conversations would be exported as 100 MBOX or PST files. With this launch, those same 100 conversations will be exported as just one or two MBOX or PST files, making it simpler to process the results.
In addition, each Chat conversation will continue to have metadata associated with it, but with two new fields: (1) type of conversation (direct message or room), and (2) conversation ownership (either the room name or a comma-separated list of accounts that participated in a direct message).
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to G Suite Business, Enterprise, and Education editions only, as well as G Suite users with the Vault add-on
Rollout pace: Gradual rollout (up to 15 days for feature visibility)
You can choose a color for your theme. When you choose a theme color, it will apply to your header background, titles, action buttons, and more. You can pick a predefined color, or a custom one. After you pick a theme color, you can select a complementary color for the background.
Use an image for the form header
By default, the form header matches the theme color you select. If you want, you can change this and use an image to display in the header instead.
Customize the font style
You can pick from several font styles to apply to your form. When you pick a style, it will apply to your form title and question text.
G Suite customers based in Australia and New Zealand can contact their Google Cloud sales rep, our distributor, BenQ, or visit our website to learn more about how to start jamming with colleagues today.
Additional information about Jamboard In addition to the Jamboard device, the Jamboard app is available on Android and iOS for all G Suite customers. When used on a tablet, the Jamboard app allows users to experience similar features as they would on the Jamboard device. On a smartphone, the app functions as a companion for the Jamboard device.
Usage of the Jamboard app is controlled by a service on/off switch in the Admin console, and is off by default.
Check out the Help Center for more information, including an FAQ section.
Launch Details Release track: Jamboard devices now available for purchase in Australia and New Zealand
Editions: G Suite Basic, Business, Enterprise, and Education customers
These notifications leverage Gmail’s machine learning and artificial intelligence capabilities to identify messages you may want to read first. To enable the feature, select “High priority only” from the Notifications drop-down in the settings menu of your Gmail iOS app.
Available on iOS now and Android soon, we hope this feature makes your Gmail notifications relevant—not just noise.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to all G Suite editions
Rollout pace: Full rollout (1–3 days for feature visibility)
Take Electronic Arts (EA) for example, a global interactive entertainment software company that makes games and more. To create many of its games, EA has to occasionally allocate staff resources to different projects—whether it’s a designer needed on a new game project or an HR consultant to advise on setting up a studio. EA’s IT department used App Maker to create a custom app to streamline capital resourcing.
“Pooling talent resources was always an ad hoc process, but App Maker let us quickly build an app that tracks allocation requests in detail,” says Peter McAuley, director of IT at EA. “Our custom app also calculates and provides management with a view of total resource utilization by month, something which was always more of a chore to put together manually.”
Over the last few months, we've worked closely with customers and partners around the world, including EA, Colgate-Palmolive, SADA Systems and more, to build apps to solve specific business needs.
Powerful new database model and governance
Since launching App Maker in our Early Adopter Program, we've made changes and added new features to make it even better for our customers.
Open: App Maker now offers built-in support for Cloud SQL (GCP account required), offering high performance, scalability and convenience. It also supports a Bring Your Own Database (“BYODB”) model, letting you connect it to your own database using JDBC or a REST API.
Fast:Responsive templates, samples, a drag-and-drop UI design and declarative data modeling make it easier for IT developers, or anyone who wants to automate work, to design and build apps even faster.
Connected: Whether it’s Gmail, Calendar or Sheets, App Maker makes it a cinch to connect with the data and services you need, all while making your apps more powerful. Plus, you can use Apps Script to access over 40 Google services, Google Cloud Platform and other third-party services that support JDBC and REST.
Managed: In the coming weeks, G Suite administrators will have visibility over the apps running in their organization including owners, usage metrics and OAuth permissions. Expanded OAuth Whitelisting controls mean administrators will also be able to prevent apps from running without their approval. Learn more.
Get started
App Maker is now available to all G Suite Business and Enterprise customers, as well as G Suite for Education customers. Learn more, or see how you can get started with documentation and this codelab. We can’t wait to see what your companies build with it.
Additional details for G Suite admins
App Maker is now turned on for your G Suite Business, Enterprise, Education, or Enterprise for Education domain, unless you’re a K–12 G Suite for Education customer or you’ve chosen to manually opt in to new services. If App Maker isn’t yet enabled for your eligible domain, you can turn it on in the Apps > Additional Google services section of the Admin console.
App Maker comes with built-in support for Google Cloud SQL, which requires a Google Cloud Platform account. To set up Cloud SQL for your domain, follow the steps outlined in this Help Center article. You can also connect App Maker to your own database using JDBC or a REST API.
As a G Suite admin, you can manage the use of App Maker in your domain. For example, you can view the activity of users creating App Maker apps using the Drive audit logs, or view the activity of end users of App Maker apps in the OAuth Token audit logs. For more information on the management capabilities available to G Suite admins, visit the Help Center.
Once you click CONVERT, we’ll convert the setting and map it to the new fields automatically. The converted setting will then be placed in the unified routing section, where all of your rules will be manageable from one place. The old setting will no longer be visible in the user interface, so you won’t need to clean up old rules afterward.
All settings automatically migrated starting July 11th
If you don’t convert your settings using the CONVERT button, they’ll be automatically migrated to the unified routing section no earlier than July 11th, 2018. This migration will take place over the course of several weeks.
Update (July 10, 2018): This launch has been delayed. Please stay tuned to the G Suite Updates blog for more information, as we'll provide an update on the launch and its timing shortly.
In 2014, we introduced Material Design, a visual language that helps developers create intuitive and beautiful products. Since then, we’ve steadily updated our G Suite apps to adhere to Material principles. Next week, we’ll bring this same design to Google sign-in screens.
Starting on June 14th, 2018, you may notice that when you sign in to your G Suite account, the screen looks slightly different. Some of the changes will include tweaks to the Google logo, an outline around the text field, and center alignment of all items on the screen. See below for before and after images.
Current Google sign-in screen
New Google sign-in screen
If necessary, please provide your users advance notice of these changes.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release on June 14th, 2018
Editions: Available to all G Suite editions
Rollout pace: Gradual rollout (up to 15 days for feature visibility)
After clicking on one of these events within Calendar, you can take one of the following actions:
Cancel the meeting: If you’re the event organizer, you’ll be able to delete the event. All other invitees will be able to remove it from their own calendar.
Reschedule the meeting: Organizers can reschedule the event, either manually or with “Find a Time.” Guests (or organizers in domains without the “Find a time” feature available) can email other guests to suggest rescheduling.
Dismiss an event: Until the event is moved to a new time, users can dismiss seeing the flagged indication for the meeting.
We hope that this new feature helps you to make the best use of your valuable time.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to all G Suite editions
Rollout pace: Extended rollout (potentially longer than 15 days for feature visibility)
Users on older versions of Hangouts Meet will be able to sign in to the app, but they’ll be unable to perform critical functions (e.g. to view and join meetings). They should upgrade to v16.0 so that they receive the prompt and can install the required device policy profile.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release on June 19th, 2018
Editions: Available to all G Suite editions
Rollout pace: Full rollout (1–3 days for feature visibility)
The average employee uses 36 cloud services at work to collaborate or share files. That’s more apps than hours in a day! With so many apps and services, it’s important that your business chooses modern, open tools that make it easy to work with anyone—be it inside or outside of your organization.
We want to reduce complexity for your teams, which is why we’ve built integrations in G Suite like third-party add-ons in Gmail and Google Docs and better interoperability with Microsoft. Today, we’re announcing new integrations in Hangouts Meet and Calendar to help you have even better meeting experiences regardless of the conference technology you use. We’re also bringing you new ways to collaborate in Hangouts Chat and Sheets.
Collaborate easily with new compatibility in Hangouts Meet Nothing’s more frustrating than hosting a meeting and having trouble getting people to join because of issues with technology—it can interrupt workflows and slow down productivity. We want to make it easier for businesses to use meeting solutions, like Hangouts Meet, without worrying about compatibility with existing equipment. This is why we’re making Meet compatible with traditional video conferencing systems, like Polycom and Cisco. In partnership with Pexip, teams will be able to join a meeting on Meet from their preferred equipment in the coming weeks. We’re also making it possible for Microsoft Skype for Business users to easily join a meeting on Meet directly from their Skype app.
Spotify has benefited from using Hangouts Meet to collaborate both internally and externally. Says Martin Antonsson, AV Infrastructure Engineer at Spotify, “Interoperability between Hangouts Meet and other video conferencing systems is fundamental to enabling collaboration. Now we can focus on having productive meetings instead of worrying about the technology.”
Build add-ons in Google Calendar, join meetings in a cinch
A big part of having productive meetings is making sure that the right folks are able to join them. That’s why we’re announcing support for third-party conferencing natively in Google Calendar. Soon conference providers can easily build add-ons to create, view and join a video conference directly from a Calendar event. Users can simply click a link in the Calendar invite to join on web or mobile.
Cisco Webex is building an add-on to help users easily schedule meetings right from Google Calendar without requiring a download or plug-in. Arkadin, GoToMeeting, LogMeIn, Dialpad, RingCentral, Vidyo and Vonage are also building add-ons to help them more easily meet with their customers. These third-party conferencing add-ons will be available in the G Suite Marketplace in the coming months with details to come for developers.
You might have seen that we made it easier to view schedule availability across Google Calendar and Microsoft Exchange last year. Building on this, we’re also announcing a way for you to book resources like rooms, equipment and more in Microsoft Exchange. If you use G Suite, you’ll be able to easily view and book resources stored in Exchange and Office 365 in the coming months.
Work with teams outside of your domain in Hangouts Chat
After you get the right people in the room with the right setup, it’s important to be able to share information in real time during your meetings—even with folks who may not be in your company. In the coming months, you’ll be able to include people from outside of your organization in Chat, making it easy to stay aligned with clients, vendors, partners and others, all from one place.
Resuelve—a consumer debt management business based in Mexico—uses guest access in Chat to connect with people outside of their organization, particularly as they look to grow their presence in additional regions. "Hangouts Chat has been crucial to our company's ability to expand into other markets,” says Jordi Adame, Chief Technology Officer of Resuelve. “It’s helped our internal teams be productive and we're looking forward to connecting with people outside of our organization in a similarly efficient way.”
New SAP integrations with Google Sheets
Companies often have critical business data in their SAP systems. In an upcoming SAP release, employees will be able to discover additional insights from their ERP content by importing it directly into Google Sheets. With this new integration, you can skip manually exporting data to CSVs and uploading them to Drive. Instead, export directly to Sheets and analyze data with tools like intelligent pivot tables. You can also skip tedious formatting by recording macros in Sheets, making it easier to streamline business processes and share information across teams right away.
Looking ahead
In the coming months, you’ll be able to join conferences on Hangouts Meet from your existing meeting room hardware, book rooms from Microsoft Exchange in Google Calendar and collaborate with folks outside of your domain in Hangouts Chat. You’ll also start to see integrations with Google Sheets in an upcoming SAP release, too.
Learn more about how your business’ technology can co-exist with G Suite. Visit the Next ‘18 website to register.
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
