The Gemini web app can interact with other Google apps and services through extensions to provide more helpful responses to your prompts. For example, Gemini can help you:
- Find information from Gmail
- Summarize documents
- Simplify and organize information
Important: The info below is for users with a Gemini Business, Gemini Enterprise, or Gemini Education add-on. If you don’t have one of these add-ons, learn how to use extensions in Gemini Apps.
What you need
- Are only available to work or school accounts with a Gemini Business, Gemini Enterprise, or Gemini Education add-on. If you’re using Gemini Apps with a personal account, learn how to use extensions in Gemini Apps.
- Can only be enabled by the account’s Google Workspace administrator. If you’re a Google Workspace administrator, learn how to enable access to extensions in Gemini.
Use Google Workspace extensions
Important: Gemini can hallucinate responses or provide outdated information, like from an older email when there’s a more recent one. To check the information, click and review the sources listed after the response.
When you connect Google Workspace, you can summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini.
- Go to gemini.google.com.
- Make sure you’re signed in to the same account you use with Google Workspace.
- In the text box at the bottom, enter
@and select the extension you want to use.- Tip: Enter
@and select Google Drive. In your prompt, reference content in Google Workspace using keywords from the content.
- Tip: Enter
- Ask the Gemini web app to get information from Google Workspace.
- Click Submit
. If the extension has been enabled by your Workspace administrator, the Gemini web app automatically uses it.
Examples
- Find information
- What dates did Erik propose in the email about the team offsite?
- Summarize a document
- Find notes from the latest team meeting titled “Team Meeting June 2023†from my drive and summarize it to a short paragraph
- Simplify and organize information
- Find the doc from Ashley about the website clean-up project and summarize the proposal for me in 5 bullets
Why can’t I connect Google Workspace
For users with a work or school Google Account, extensions are only available with a Gemini for Google Workspace add-on. To connect the Gemini web app to Google Workspace, you must have a Gemini Business, Gemini Enterprise, or Gemini Education add-on.
Access to extensions must be enabled by your Workspace administrator.
- If you have a Gemini Business, Gemini Enterprise, or Gemini Education add-on, but you can’t connect to Google Workspace from the Gemini web app, contact your Workspace administrator.
- If you’re a Google Workspace administrator, learn how to enable access to extensions in Gemini.
What the Gemini web app can’t do with Google Workspace
The Gemini web app can’t:
- Access attachments, comments, or images in Docs or Gmail
- Access folders, Shared Drives, presentations, spreadsheets, pictures, and videos in your Drive
- This includes any content that isn’t in a document or PDF
- To access multiple docs in a prompt, mention all of the desired files in the prompt
- Create an email draft or delete emails in Gmail
- To use a response as an email draft, learn how to export a response to Google Workspace
- Create, draft, or delete spreadsheets, PDFs, documents, and presentations
- To use a response as a Docs draft, learn how to export a response to Google Workspace
- Manage content in your Drive, like create folders or move content between folders
- Count items in your Drive or tell you how much Drive storage you have
- Process and respond to large files
- Answer prompts about Slides or Sheets
- Answer prompts about images or comments in a document or pdf
What happens if extensions in Gemini are turned off
Important: If you’re using Gemini with a work or school account, extensions can only be turned on or off by the account’s Google Workspace administrator.
If extensions are turned off after you have started a chat with Gemini using an extension, you will still be able to view and continue the chat. Gemini will only have continued access to the information that was needed to respond to the original prompt. Gemini won’t be able to access any additional information from Google Workspace unless extensions are turned on again.