About ACT Alliance  

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 150+ members working together in over 120 countries, whose aim is to create positive and sustainable changes in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality and in keeping with the highest international codes and standards. Headquartered in over 73 countries, 64% of our members are based in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/. 

Job Summary 

ACT Alliance is looking for a Communications Officer to implement the communications for the ACT Alliance’s Global Climate Projects and other ACT communications. He/she will work with the ACT Climate Justice Programme team. He/she takes the lead on and implements a number of initiatives and projects: 

• They will provide internal and external communications for the ACT Global Climate Programme, supporting the various structures at global, regional and national levels in the implementation of climate change and sustainable development projects (50%). 

• They will contribute to building the ACT brand visibility and the organisation’s reputation both at the secretariat and members’ level through working as part of the communications team of the ACT Secretariat supporting and ensuring excellence in communications.  

• They will work with ACT Alliance forums, members and partners at regional and national levels to help build ACT forum, member and group capacities, to facilitate increased collaboration and joint initiatives. 

Duties and responsibilities 

The Communications Officer will significantly contribute to the implementation of communications and advocacy strategies for ACT Alliance Secretariat in the context of the climate justice and sustainable development agenda. This includes: 

1. Internal communication: Ensure that all the relevant colleagues, members and partners receive timely and appropriate communication and information. This involves: 

1. Supporting the drafting, editing and layout of policy briefs, toolkits, newsletters and messages to the alliance and other actors; 

1. Assisting with communications work within the regions; 

1. Creating relevant and quality social media and website content, 

1. Developing and maintaining climate justice related networks and relationships within ACT Alliance and externally with key partners where that work is focused on communications and campaigns 

1. Ensuring relevant member and partners’ enquiries are handled effectively and professionally. 

1. Media relations: Building and maintaining media relations within the climate justice programme; undertaking media work and monitoring coverage in traditional and online media outlets. 

1. Event communications coordination and visibility: Identifying opportunities and ensuring visibility of ACT Alliance at key events; project managing communication aspects related to ACT’s presence at UNFCCC and other climate justice events. 

1. Materials development:  Contributing to ACT Alliance Secretariat’s materials including publications, brochures and materials, including the Annual Report, for use in a variety of contexts, and ensuring their appropriate and timely dissemination.  

1. Writing/editing/production: Writing, producing and editing quality stories for the ACT website, and editing relevant climate policy and/or other documents; drafting newsletters and reports.  

1. Fieldwork: Carrying out fieldwork and partner visits when required. 

Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  

• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 

• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 

• Works well as part of teams, balancing needs and capacity between competing priorities. 

• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

Working relationships 

The candidate will be required to establish and cultivate relations with ACT secretariat staff in all ACT offices, as well as with member organisations. 

• Internally: the Officer will report to the Director of Communications and collaborate closely with the Climate Justice team and Communications Team as well as the Regional Representatives and Humanitarian Programme Officers in the regions, to identify appropriate humanitarian, development and advocacy work for profiling in ACT communications and across the membership. 

• Externally: the Officer will liaise with relevant ACT forums and members, ecumenical actors and other partners to build relationships across the alliance, increase member capacity and foster trust and allegiance among members. 

Qualifications, Skills, and required experience 

• At least 3 years’ experience in a communications role, with international experience in a network setting being an asset 

• Fluent in English, both written and verbal. Good knowledge of Spanish and/or French an asset. 

• Proven social media and social media campaign skills, including the production of internal newsletters and relevant website content. 

• Demonstrated knowledge of Adobe Creative Cloud and/or other design and editing programmes. 

• Experience in working with media, capacity building and strategic communications and campaigns.  

• Understanding of global civil society working on environment and multilateral processes within the UN with a particular focus on UNFCCC and the UN sustainable development and disaster risk reduction agenda an asset. 

• Experience engaging with governments, working within the faith sector and facilitating multi-stakeholder communications and dialogues an asset. 

• Degree in communications, journalism, public relations or relevant discipline an asset. 

• Demonstrated ability to work in multi-cultural situations and/or multi-locational settings using a flexible, collaborative approach. 

• Demonstrated competency to build and maintain trust among diverse groups towards consistent collaborative work. 

• Highly organised, with strong project management skills. 

• Ability to manage own work and time within the context of multiple responsibilities and projects, and a demonstrated capacity to work under pressure to meet deadlines. 

HOW TO APPLY 

The ACT Alliance provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce.  

Interested and qualified candidates should send the following documents in English and by email only to recruitment@actalliance.org by 5th of October 2024 (24.00 CET).  

1. CV 

1. Cover letter  

1. Three writing samples in English and a sample of design work (e.g. social media campaigns, brochures, or videos) 

Please put “Communications Officer” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. 

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.  

We ask for your understanding that we are only able to contact shortlisted candidates. 

Consultancy period:  Ideally Sept-Dec 2024 

Type of Contract: Consultancy (or fixed term Swiss employment contract) 

Languages Required: English  

Consultancy start target date: ASAP: Sept / October 2024 

Duration of Contract: 50-60 days / 80 – 100% over a 3–4-month period  

Application deadline: 12/09/2024 

About ACT Alliance  

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 150 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/. 

Terms of Reference  

1.  Background 

ACT Alliance Secretariat is undertaking a revision and development of its finance structures and processes to enhance its financial management, transparency, and accountability. A finance consultant with knowledge in Microsoft Dynamics 365 Business Central is required to lead this initiative over a three-to-four-month period starting in September 2024. As the majority of the finance team is based in Bangkok, Thailand, availability for travel to Bangkok to meet and discuss with the team in person would be expected in the start-up phase of the consultancy.  

1.  Objectives 

The main objectives of the consultancy are to: 

• Advise on a fit-for-purpose financial structure and processes.  

• Review financial controls and develop a comprehensive control matrix. 

• Revise and further develop the Finance Manual and related policies. 

• Ensure integration and optimization within Microsoft Dynamics 365 Business Central. 

1. Scope of Work 

The consultant will be responsible for the following tasks: 

1. Advise on a fit-for-purpose financial structure and processes: 

• Review team roles and responsibilities, advising on optimised structure. 

• Review and assess the current financial processes, policies and chart of accounts, advising on recommended changes. 

1. b) Review of financial controls and develop a comprehensive control matrix:

• Develop control systems, including approval processes, ensuring segregation of duties. 

• Document revised processes in a control matrix. 

1. c) Revise finance processes and document in the Finance Manual and policies:

• Identify gaps and areas for improvement in accounting and financial reporting. 

• Map finance processes, advising on optimised ways of working. 

• Develop updated financial management procedures (standards and guidelines). 

• Draft necessary finance policies including, but not limited to, travel expense and exchange rate policies.  

1. d) Implementation and Integration with Microsoft Dynamics 365 Business Central:

• Design work segregation and finance staff workflow within the BC system. 

• Recommend revised processes within the BC system. 

1. e) Miscellaneous

• Advise on Swiss GAAP and other relevant issues. 

• Ensure compliance with relevant regulations and best practices. 

• Provide training and support to finance staff on the new processes and policies. 

1. Deliverables 

The consultant is expected to deliver the following: 

• Assessment report of the current financial structure and processes. 

• Financial control matrix. 

• Revised Finance Manual and related finance policies, ensuring full integration within MS Dynamics Business Central. 

• Training materials and sessions for finance staff. 

• Final report summarizing the consultancy work, outcomes, and recommendations. 

1. Duration and Timeline 

The consultancy will be for a period of three to four months, ideally 80% or full time and commencing in September/October and concluding in December 2024. 

1. Required Qualifications 

The consultant should have: 

• Extensive experience in financial management and consultancy. 

• Proven experience in designing financial structures and processes. 

• Expert knowledge of Microsoft Dynamics 365 Business Central finance system. 

• Strong analytical and problem-solving skills. 

• Excellent communication skills within a multi-national and multi-cultural environment, 

• Experience working with non-profit organizations is preferred. 

• Knowledge and experience of Swiss accounting norms. 

1. Reporting and Management 

The consultant will report to the Director of Operations of ACT Alliance and will work closely with the finance team throughout the consultancy period. 

1. Payment Terms 

Payment will be made in instalments based on the completion of agreed milestones or monthly for work completed. Expenses for any agreed travel will be paid by ACT. Detailed payment terms will be discussed and agreed upon during the contract negotiation. 

1.  Application Process 

Qualified candidates are invited to send their documents to Recruitment@actalliance.org  indicating “Finance consultant 2024” in the subject of the email  

by 12th of September 2024, 23h59 CET in PDF format.   

Only registered consultants or companies shall be considered for a consultancy. (Alternatively, Swiss nationals or EU/EEA nationals with the right to work in Switzerland can be considered for a short-term employment contract.)  

Interested candidates should submit the following: 

• Expression of interest outlining the approach to the consultancy, including a work plan with timeline and your availability. 

• A detailed CV highlighting relevant experience. 

• References from previous similar consultancy engagements. 

• Consultancy registration (or nationality/work permit details if not consultant). 

• Financial offer: gross daily rate for the consultancy in CHF – including administrative overheads, taxes, and any charges.  

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme as part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.  

We ask for understanding that we are only able to contact shortlisted candidates. 

Title: Governance and Membership Coordinator 

Duty station: Geneva, Switzerland  

Contract type: Fixed-term contract  

Duration: 2 years with possibility for renewal  

Target starting date: 01/01/2025  

Worktime: 100 % 

Reports to: General Secretary  

Travel: Occasional  

Languages required: English & Spanish/French 

Experience: minimum 5 years of experience in senior administrative or executive support roles 

Application deadline: 20/September/2024 

About ACT Alliance  

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 150+ members working together in over 120 countries, whose aim is to create positive and sustainable changes in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality and in keeping with the highest international codes and standards. Headquartered in over 73 countries, 64% of our members are based in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/. 

Job Summary 

ACT Alliance is looking for a Governance and Membership Coordinator. The Governance and Membership Coordinator holds an important role in ensuring the smooth operation of the ACT Alliance's governance and policy frameworks. This position provides high-level administrative and operational support to the ACT General Secretary and plays a key role in coordinating activities across various governance structures, including the ACT Governing Board, Executive Committee, and Membership and Nominations Committee. Additionally, the role involves engagement with ACT’s National and Regional Forums enhancing the Alliance's strategic direction. Proficiency in English, and solid knowledge of Spanish and/or French are required. 

Duties and responsibilities 

Governance Support  

• Organize and coordinate activities related to the ACT Governing Board and ACT Executive Committee, including scheduling meetings, preparing agendas, drafting minutes, and ensuring the timely dissemination of information. 

• Collaborate with relevant stakeholders to follow up on action points arising from Governing Board and Executive Committee meetings, ensuring accountability and progress. 

• Liaise with the Logistics Team to provide administrative support, including venue arrangements, travel coordination, and documentation management. 

• Support the Membership and Nominations Committee in managing membership applications, ensuring compliance with established criteria and procedures. 

ACT National and Regional Forums 

• Provide strategic policy-related support to ACT National and Regional Forums, working closely with ACT regional representatives. 

• Ensure effective communication between the General Secretariat and regional forums, coordinating the flow of information and aligning regional activities with global priorities. 

• Assist in the organization of the “Global Forum Coordinators Meeting”, including agenda preparation, participant coordination, and documentation management. 

Membership Management 

• Receive, process, and track membership applications, ensuring completeness and adherence to requirements. 

• Maintain accurate records and documentation related to membership status and applications. 

• Coordinate communication with prospective and existing members, responding to inquiries and facilitating the application process. 

• Collaborate with the Operations Team (Finance and Quality & Accountability) to ensure the timely and accurate processing of membership fees and adherence to mandatory policies and guidelines. 

Proofreading and Document Preparation 

• Review and proofread documents, reports, and presentations prepared for the Governing Board and Executive Committee, ensuring accuracy, coherence, clarity, and adherence to established guidelines. 

• Assist in the preparation and formatting of official documents, including correspondence, briefing notes, and resolutions. 

• Coordinate with relevant staff to compile, organize, and distribute documents for Board meetings and other high-level official gatherings. 

Support for Leadership Team Meetings 

• Assist in the preparation of leadership team meetings, including the Core Management Team and Global Leadership Team, by preparing agendas and compiling briefing materials. 

• Ensure that relevant documentation and information are available to support discussions and decision-making during Leadership Team meetings. 

• Follow up on action items to facilitate effective collaboration and communication among team members. 

Coordinating the Agenda of the General Secretary 

• Work closely with the General Secretary to coordinate and prioritize his/her agenda, integrating key priorities, upcoming events, and strategic initiatives. 

• Prepare comprehensive briefing materials and background documentation for the General Secretary ahead of meetings and official engagements, ensuring they are well-prepared and informed. 

Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  

• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 

• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 

• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model. 

Working relationships 

• Liaises with membership organisations and ACT Secretariat colleagues 

• Reports to General Secretary 

Qualifications and Skills 

• Bachelor’s degree in a relevant field, with substantial experience in senior administrative or executive support roles within an international or NGO context. 

• Proficiency in English and solid knowledge of Spanish and / or French, with excellent written and verbal communication skills, especially in English. 

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively. 

• Proficiency in Microsoft Office 365 and other relevant software applications. 

• Ability to work independently as well as collaboratively in a multicultural environment. 

• Familiarity with governance structures and processes within non-profit and faith-based organizations is highly desirable. 

HOW TO APPLY 

Due to strict permit requirements in Switzerland, only Swiss or EU/EEA nationals or those with a valid Swiss work permit can be considered for this role. ACT provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce. Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 20th September 2024 (24.00 CET). Please put “Governance and Membership Coordinator” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Please be sure to provide your nationality and Swiss work permit status in your application.  

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.  

We ask for understanding that we are only able to contact shortlisted candidates. 

Location:                                           Syria and Türkiye

Type of contract:                           Consultancy

Languages required:   English and Arabic

Experience required: 10 years in external evaluation of humanitarian/emergency programs

Consultancy start target date:              01/10/2024

Duration of Contract: 4 months, estimation of 25 working days.

Application deadline: 20/08/2024 (23h59 CET)

About ACT Alliance

ACT Alliance is one of the world’s largest coalition of churches and church-related organizations engaged in humanitarian, development and advocacy work. It consists of 150 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalized people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/.

Terms of reference

Currently, ACT Alliance is seeking an external evaluator or a team of external evaluators, supported by secretariat staff to lead the final external evaluation of the Syria Appeal launched as a response to the Earthquake in Türkiye and Syria.  The period of the work is expected to take 4 months estimated 25 working days) for completion. The Terms of Reference document sets out the evaluation criteria and expected outputs. The appeal is being implemented within Syria and Türkiye and the consultancy is expected to be an “on the ground” external evaluation.

1. Background

On 6 February 2023, two earthquakes with magnitude 7.8 and 7.5 heavily affected provinces in Southern and Southeastern Türkiye and Northern Syria. The earthquakes which hit communities in Syria and Türkiye at the peak of winter, left hundreds of thousands of people, including small children and older people, without access to shelter, food, water, heat and medical care in freezing cold temperatures.

The SYR 231 appeal started on January 1^st, 2023, and later included revision #1 to add to the response the earthquakes. The updated version of the appeal was launched in March 2022 after integrating elements related to post-earthquake needs assessments. The standing appeal document can be accessed here:  https://actalliance.org/appeals-rapid-response-funds/syria-and-turkiye-syria-protracted-crisis-developing-the-resilience-of-affected-people-and-emergency-response-for-affected-communities-of-syria-turkiye-earthquake-syr231-revision-4/

The Requesting Members (RM’s) of the appeal are: Christian Aid (CA), Middle East Council of Churches (MECC), Swiss Church Aid (HEKS/EPER), Department of Ecumenical Relations and Development of the Greek Orthodox Patriarchate of Antioch and all the East (GOPA-DERD), The Lutheran World Federation (LWF) and Hungarian Church Aid (HIA). The appeal covers areas of Syria under Government control (MECC, LWF, GOPA-DERD, HEKS/EPER) as well as Türkiye (HIA). The SYR 231 appeal has a budget of USD 17,175,390$. ACT Alliance members are operating to respond to both the earthquake needs in Türkiye and Syria as well as the protracted crises of Syria. The appeal timeline is from January 1^st, 2023, till December 31^st 2024.

The ACT Secretariat is commissioning an external evaluation in line with our policy and the requirements of back donors. The “ACT Evaluation Policy and Guidelines¹” provides broad directions and implementation arrangements for evaluations and should be used as reference throughout the evaluation process.

The field work for this evaluation should be carried out in Syria and Türkiye. However, limited access to project areas and security considerations may present constraints. Detailed planning for data collection and analysis should be formulated and approved by the ACT secretariat.

1. Objectives

The evaluation purpose and objectives 

The purpose of this evaluation is to assess SYR231 appeal overall program performance and delivery, against OECD criteria and adherence to the Core Humanitarian Standard (CHS) throughout the response. The evaluation should have a strong learning objective, reflecting what has worked and what has not worked and identify lessons and ways to enhance the project relevance, effectiveness, and impact. The evaluation will help ACT improve its future programming and identify the impact of the SYR231 appeal performance, based on lessons learned and best practices generated through its implementation. 

Key objectives of the evaluation are to: 

1. Assess the programme’s relevance, coherence, effectiveness, impact, efficiency, and sustainability against the OECD evaluation criteria and CHS Commitments that have specific interest for accountability to affected populations.
2. Assess to what extent the expected results, as outlined in the SYR231 appeal results framework were achieved, considering the gender performance and the localization dimensions of the project.
3. Assess the effectiveness of the SYR231 appeal model and the added value of the ACT secretariat and ACT Syrian forum.
4. Identify lessons learned and best practices for ACT Alliance’s future humanitarian interventions.

Indicative key evaluation questions that are expected to be addressed are listed in (annex 1); the consultant is expected to provide a detailed methodology and work plan, at proposal and inception stages. 

1. Profile of evaluation team leader

The evaluator/team of evaluators of this multi-sector ACT response should have a good balance of sectoral, local and evaluation experience. Requirements for the evaluator lead include the following:

• At least 10 years of experience in evaluating humanitarian programmes against DAC OECD evaluation criteria and Core Humanitarian Standards, experience of designing evaluation methodology/tools, data analysis etc.

• Ability to lead a diverse team in Syria, Türkiye. It is the responsibility of the consultants to organize visas if needed.

• Strong facilitation and diplomatic skills

• The team leader should have a minimum of a master's degree in a relevant field

• Broad understanding of the issues concerning the humanitarian response with a sound knowledge of Humanitarian Principles, Sphere Standards, and Core Humanitarian Standard on quality and accountability.

• Strong ability to stimulate and guide participatory processes

• Excellent report writing skills

• Be political, religious and culturally sensitive

• Proficiency in English and Arabic, with ability to produce Means of Verification in both languages.

• Familiarity with Syria, Türkiye and their context

• Have proven knowledge of gender issues in emergencies

• Female candidates are particularly encouraged to apply

• (Demonstrably) independent, with no conflict of interest with the design, management or implementation of the programme or partner organizations of any of the ACT Alliance organizations in Syria or the countries in the regions from which a Syria program is being implemented by ACT Alliance member organizations

1. Application

Qualified candidates are invited to send their application documents to Recruitment@actalliance.org  indicating “SYR231 final evaluation application” in the subject of the email. Please include the following documents as separate attachments:

1. CVs of the evaluator or the team of evaluators, highlighting the relevant work experience, merged in one single PDF document, and the contact details of two references.

1. One sample report of a final evaluation that you have conducted for an INGO, working in the humanitarian or development field, using DAC OECD evaluation criteria and CHS, in PDF format

1. Technical proposal, with an indicative plan of the final evaluation approach and activities based on the present ToR, of no longer than 8 pages in PDF format, including

• The research methods that will be used corresponding to each evaluation question/objective

• Sufficient detail of how the applicant(s) will approach in person work in Türkiye and governmental areas of Syria.

• Estimation of days of work for each stage/product of the consultancy.

• A section explaining data protection measures, safety, gender and ethical considerations

1. Financial offer: daily rate including all taxes for the evaluator / evaluation team members, as well as overall budget for the consultancy in USD – Including administrative overheads, travel, taxes and charges. TOR Ext Evaluation SYR231 final

1. List of at least 2 professional reference persons with contact details.

1. Commercial registration details.

All applications must be submitted to  Recruitment@actalliance.org by 20/8/2024, 23h59 CET in PDF format. 

To access the full ToR of the consultancy, use this link: https://drive.google.com/file/d/1fdzJalktYUsFimbq3CvcAXOw_S4bF0vx/view?usp=drive_link

Questions and inquiries may be submitted to Recruitment@actalliance.org, by August 13/8/2024, 23h59 CET at the latest and will be answered by email to all applicant on 15/8/2024.

Please note that it is planned that a member of ACT Secretariat may accompany the evaluation team.

All personal data, collected through this application is used for the purpose of procurement and, in the case of successful applications, for the satisfactory administration of their service provision, and for no other purpose. It is ACT Alliance’s policy to protect, and keep secure, all personal data collected.

Kindly note that if you do not hear from us within four weeks of the vacancy deadline, you should please consider that your application has not been retained.

Duty station: Amman, Jordan

Contract duration: one year (with possibility of extension depending on funds and performance)
Worktime: 100% FTE

Reports to: Director of Operations

Languages required: English, other languages are an asset

Experience: minimum 3 to 5 years

About ACT Alliance

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 148 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org.

Major Function:

The Human Resources Officer (HRO) provides contract and recruitment support to staff and managers in all regions of the world where ACT Secretariat operates and assists with implementation of HR Projects and HR Policy and practice improvements under the guidance of the Director of Operations.

Main duties and responsibilities 

1. Recruitment: Management of recruitment process (drafting Job Descriptions, posting advertisements online, filtering applications, providing recommendations on shortlisting, coordinating tests, setting up and co-conducting interviews, reference checking, drawing up contracts, organising orientation and training of new staff, etc.).Work with Communications to ensure correct profiling of ACT on its website as an employer.
2. Contract Administration: Oversee the contract administration process and ensure that it is proactive, accurate, and efficient (preparation of staff and consultancy contracts, ToRs and their review, maintenance of master lists and filing, etc.). Assist with annual end of year global salary benchmarking and salary revision process.
3. HR Platform: Provide support for continued implementation of and improvements to ACT’s HR Platform.
4. Staff Care: Support actions to improve staff wellbeing and duty of care.
5. Performance Management: Administrate ACT’s annual Performance Management cycle.
6. Learning and Development: Review current L&D policy and practices and suggest and support concrete actions to improve and activate staff L&D opportunities.
7. Other HR support: attend relevant working groups, networks and events within and outside the ACT Secretariat; other tasks as required.

Competences and behaviors 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role.

Working relationships

• Reports to the Director of Operations.
• Engages with the ACT Secretariat staff and the Staff Representative Group as relevant.
• Supports ACT Secretariat Managers and Directors on staffing matters.

Technical skills and experience

• Bachelor’s degree in Human Resources or related field.
• Minimum three years’ work experience in Human Resources, preferably within an NGO environment.
• Excellent computer skills in a Microsoft Windows environment.
• Ability to operate effectively with a high degree of independence.
• Strong interpersonal and communication skills to interact effectively with people of different national and cultural backgrounds.
• High degree of tact, discretion, and good judgement to effectively manage sensitive and confidential issues.
• Professional fluency in written and spoken English required. Fluency or working knowledge of French, Spanish or other languages would be a strong asset.

HOW TO APPLY

ACT provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce. Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to
recruitment@actalliance.org  by 12 May 2024 (24.00 CET). Please put “Senior Global HR Officer” in the
subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”.

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme . As part of reference checking, ACT will contact the current and former employer(s) of the referred candidate, asking them to complete a Statement of Conduct form.

• Consultancy for:External evaluation of the Appeal HTI211 “Humanitarian Response to communities affected by the Earthquake in Haiti”.
• Location:  Haiti (Grand’Anse, Nippes, Sud)
• Experience required: 4 years
• Travel % : 50%
• Languages required:  Proficient in French and English and can conduct interviews in Haitian Creole (Kreyòl Ayisyen).
• Consultancy start target date:2^nd of May 2024.
• Duration of contract:5 weeks
• Application deadline:18^th of April 2024

See full vacancy here 20240313_ToR_External_Evaluation_Appeal_HTI211

TÉRMINOS DE REFERENCIA 

Consultoría para sistematizar el evento: “Agendas Regresivas, un Desafío a la Democracia y Derechos Humanos en América Latina y el Caribe: Diálogos nacionales y encuentro regional de la Alianza ACT” a realizarse del 19 al 23 mayo 2024 en Bogotá 

Ubicación: Bogotá D.C., Colombia 

Tipo de contrato: prestación de servicios 

Idiomas requeridos: español 

Experiencia requerida: 3 años  

Modalidad: presencial 

Fecha esperada de inicio de la consultoría: 19 de mayo de 2024 

Duración del contrato: 13 días 

Fecha límite de aplicación: 18 de abril de 2024  

Sobre ACT Alliance  

ACT Alliance es una coalición mundial de iglesias y organizaciones basada en la fe, organizada en foros nacionales y regionales que operan en más de 120 países. A través de más de 140 miembros, trabaja en Acción humanitaria, Justicia Climática, Justicia de Género, Migración y Desplazamiento, y Paz y Seguridad para apoyar a las comunidades locales. Su objetivo es promoción un enfoque coordinado y liderado localmente para las cuestiones de incidencia política, humanitarias y de desarrollo. 

Las posiciones y prácticas actuales relacionadas con la protección de ACT Alliance se encuentran en el marco de responsabilidad y calidad de ACT, Código de conducta de ACT, Código de buenas prácticas de ACT y respectivas políticas de Diakonia.  

ACT Alliance se alinea con los siguientes estándares internacionales: 

• El Código de Conducta para el Movimiento Internacional de la Cruz Roja y de la Medialuna Roja y las ONG en el Socorro en Casos de Desastre 
• Los Estándares Esfera 

• Principios de Asociación 
• Norma Esencial Humanitaria 
• Código de buenas prácticas para las ONG que responden al VIH/SIDA 
• Principios de Estambul para la Eficacia del Desarrollo 
• Esquema de divulgación de mala conducta SCHR 

Se pueden encontrar más detalles sobre estas políticas y estándares en https://actalliance.org/about/standards-and-policies  

Antecedentes   

Del 27 al 29 de marzo de 2019 más de 50 representantes de 32 organizaciones de 21 países de América Latina y el Caribe (ALC), Norteamérica y Europa, convocadas por la Alianza ACT se reunieron en la Ciudad de Guatemala para discernir y discutir sobre la compleja y volátil situación en la región, la intersección con los procesos políticos globales, así como su implicación en los derechos humanos, la seguridad, la democracia, las necesidades humanitarias y el desarrollo sostenible. 

En 2024 los miembros de América Latina y el Caribe se reúnen nuevamente para dialogar sobre el impacto de las agendas regresivas en términos de derechos humanos y democracias y nuestro rol como actores ecuménicos frente a este fenómeno. 

Objetivo de la consultoría 

La sistematización tiene como objetivo recopilar, analizar y registrar descriptivamente y en forma reflexiva, los diferentes momentos y procesos del evento.   

Alcance del trabajo: 

Identificar temas priorizados, ideas de acción conjunta priorizadas, recursos disponibles y próximos pasos a partir de la reflexión crítica de la experiencia desarrollada en el marco del evento. 

Categoría de análisis de la sistematización  

Planeación: diseño de plan y metodología para la recolección y sistematización de información durante las sesiones, tanto grupales como de la plenarias. En las sesiones se espera contar con la participación de hasta 35 personas de forma presencial.  

Espacios de concertación: se requiere analizar las diversas discusiones y decisiones para un informe final con los resultados del evento y proposición por la consultora/consultor de mecanismos de difusión de los resultados del evento para América Latina y el Caribe. 

Perfil del/a sistematizador/a 

• Formación en Comunicación, Trabajo Social, Ciencias Sociales y afines, con experiencia en procesos participativos, en especial en procesos teológicos, religiosos, o ecuménicos 
• Formación y experiencia de trabajo desde un enfoque intercultural y perspectiva de género. 
• Experiencia previa en la realización de sistematizaciones de eventos. Con experiencia en redacción de informes o reportes con ayuda gráfica y excelente análisis de la información.  
• Experiencia recopilando de forma efectiva diversas opiniones y/o puntos de vista en grupos de trabajo y equipos y exponiendo conclusiones de estas a grandes audiencias. 
• Alta capacidad analítica y de síntesis. 
• Habilidades avanzadas en ortografía y redacción. 

Plazo de ejecución  

Mayo 19 al 31 de 2024 

Entregables 

• Primer producto: plan de trabajo, con la metodología e instrumentos de levantamiento de información que la/el consultor proponga para el desarrollo del informe del evento, el resumen ejecutivo y la presentación del informe. 
• Segundo Producto: El/la consultor/a deberá participar de las sesiones del evento presentando las conclusiones y/o puntos más relevantes de las discusiones. Además, deberá preparar apoyo visual para presentar conclusiones y puntos más relevantes mientras se desarrolla el evento. 
• Tercer Producto: Informe final del evento, que debe incluir un resumen ejecutivo, elementos audiovisuales de apoyo explicativo, anexos y otros. 

Presentación del resumen ejecutivo del informe final para audiencias de alto nivel y actores internacionales. La presentación puede elaborarse en formatos como Power Point/Prezi/Canva, u otros. Formatos comunicacionales que permitan la difusión de la experiencia y los resultados logrados. 

Modo de pago 

Se realizaría un pago único del 100% con la presentación de factura o cuenta de cobro y pago de seguridad social con la entrega de todos los productos, una vez se haya hecho entrega de todos los productos indicados anteriormente. 

Remuneración por prestación de servicios  

El monto destinado para financiar esta convocatoria es de $1,600,000 pesos colombianos.  

Por favor tenga en cuenta que deberá presentar certificado de prestaciones sociales pagadas y tramitadas por cuenta propia. 

Fechas de aplicación de la convocatoria 

Las aplicaciones a esta convocatoria se harán por invitación directa. Las aplicaciones serán recibidas entre el 18 de marzo y el 18 de abril de 2024 (por fuera de estas fechas no serán aceptadas). El proveedor debe presentar la propuesta técnica y económica detallada con el IVA incluido. 

Confidencialidad:  

Le pedimos amablemente que lea el Código de Conducta y los Principios y Políticas de ACT Alliance. Todos los consultores deben firmar el Código de conducta de ACT al iniciar cualquier tipo de compromiso con ACT Alliance. Esperamos que mantenga estrictamente la confidencialidad de todos los documentos compartidos/producidos durante esta asignación. 

Preservar la confidencialidad de la información, todos los documentos e información recolectada y producida debe ser tratada de manera segura, confidencial y utilizada únicamente para fines de cumplir los objetivos de esta consultoría durante el tiempo de la contratación. Los derechos de autor y todo el material que se produzca en el marco de esta consultoría son propiedad de Diakonia. 

Enviar propuestas completas al correo electrónico: 

lac@actalliance.org 

Términos De Referencia para Contratación:

Consultoría

CURSO VIRTUAL DE NIVELACIÓN

en la Incidencia Conjunta sobre Movilidad Humana y Climática para los

miembros de la Alianza ACT en América Latina y el Caribe

Ubicación: Remota

Tipo de contrato: Consultoría

Idiomas requeridos: Español

Experiencia requerida: 5 años

Fecha prevista de inicio: Mayo 2024

Duración del contrato: En función de las fechas acordadas con el candidato seleccionado.

Fecha límite de solicitud: 13 de abril de 2024

Consultoría para el Desarrollo e Implementación de Curso Virtual sobre la Incidencia basada en Derechos de Personas en Movilidad Humana y Climática con Enfoque Sensible a la Fe, dirigido a Iglesias y Organizaciones Basadas en la Fe en América Latina y el Caribe.

CONTEXTO Y OBJETIVOS

La consultoría tiene como objetivo principal el desarrollo y la implementación de un entrenamiento virtual de 42 horas con enfoque transformador de genero (gender transformative) y derechos humanos, dirigido a fortalecer la capacidad de Iglesias y Organizaciones Basadas en la Fe (OBFs) en 12 países de América Latina y el Caribe en temas de incidencia para personas en movilidad humana. Se busca promover un cambio profundo en la comprensión y abordaje de las cuestiones de género, así como mejorar las competencias de los participantes para realizar incidencia basada en los derechos humanos, todo ello para

participantes con importantes diferencias en sus contextos nacionales y con diversa experiencia en programas o iniciativas relacionadas a la incidencia.

PRODUCTOS ESPERADOS

1. Currículum para el Entrenamiento Virtual adaptado a los participantes:

El consultor desarrollará un currículum integral para un curso virtual de 30 horas. Este currículum deberá abordar temas clave de la incidencia para la promoción de los derechos de personas en proceso de movilidad humana en ALC. Se espera que el currículum refleje un enfoque gender transformative y logre incorporar de manera efectiva los derechos humanos en la incidencia que

realizan los miembros de la Alianza ACT Alliance. El currículo debe ser adaptado a los participantes seleccionados, quienes provienen de Iglesias y OBFs en América Latina y el Caribe. En la fase I se incluye 10-12 entrevistas/reuniones con actores claves de la Alianza ACT para recibir asesoría para la elaboración del currículo.

2. Metodología y Material Audiovisual Didáctico:

El consultor diseñará una metodología participativa para cada sesión del entrenamiento de 1,5 a 2 horas cada sesión. Además, se elaborará material audiovisual didáctico. El objetivo es crear un entorno de aprendizaje que fomente la reflexión y la participación. El consultor o consultora deberá trabajar con el equipo regional para la identificación casos de buenas prácticas desde la

misma Alianza que puedan servir como ejemplos para algunas de las clases.

En esta etapa se espera que la consultoría evalué la plataforma FABO como plataforma donde el curso virtual realizado y sus materiales se harán accesibles a nivel global para garantizar la compatibilidad de materiales.

3. Kit de Herramientas para la Incidencia:

Se desarrollará un kit de herramientas para la incidencia centrado en enfoques transformador de género, sensible a la fe y basado en derechos humanos para la incidencia desde Iglesias y OBFs en América Latina y el Caribe. Este kit proporcionará recursos y estrategias prácticas para impulsar la transformación en leyes y políticas relacionadas a la movilidad humana y la movilización social. El kit tendrá mantendrá como eje central el rol y el valor agregado de las Iglesias y OBFs en la región. Se espera que el kit de herramientas sea desarrollado con un enfoque estético y visualmente atractivo. El consultor deberá emplear recursos visuales que resalten la información de manera clara y efectiva, optimizando la presentación de contenidos complejos en formatos accesibles y agradables para los usuarios.

4. Implementación del Curso:

Durante el año 2024, el consultor implementara el curso virtual, garantizando un ambiente educativo enriquecedor y promoviendo la transformación efectiva de las perspectivas y prácticas de los participantes.

5. Informe sobre el resultado del curso y pasos a seguir para la Alianza ACT El consultor generará un informe detallado con los resultados del curso virtual, que incluirá análisis de los logros, desafíos y experiencias de los participantes. Se espera que el informe tenga una extensión máxima de 8-10 páginas y proporcione información cuantitativa y cualitativa sobre el impacto del curso en la comprensión y aplicación de conceptos de género, derechos humanos e incidencia. El informe también contendrá recomendaciones específicas

para la Alianza ACT en cuanto a la continuidad del fortalecimiento de capacidades y la mejora de sus estrategias de incidencia y trabajo con Iglesias y OBFs. El consultor socializará el informe de resultados y recomendaciones.

PERFIL DE LA CONSULTORÍA

Se busca una consultoría con experiencia sólida en incidencia, específicamente en temas de movilidad humana en América Latina y el Caribe. Además, se requiere experiencia y conocimiento en justicia de género, derechos humanos y trabajo con organizaciones religiosas.

Es esencial contar con la capacidad de integrar enfoques gender transformative y derechos humanos en contextos religiosos y sensibles a la fe. Además, se valorará la habilidad para desarrollar materiales educativos efectivos y metodologías participativas.

• Experiencia Relevante: El consultor debe tener experiencia previa en el diseño y ejecución de programas de capacitación, particularmente en temas relacionados con incidencia en ALC, migración y desplazamiento, género, derechos humanos y trabajo con organizaciones religiosas u OBFs.
• Conocimiento Temático: Debe demostrar un profundo entendimiento de los conceptos de incidencia, transformación de género, movilidad humana y climática. Ojalá la consultoría contara con experiencia en la integración en contextos religiosos y basados

en la fe.

• Habilidades en Diseño Gráfico y Material Didáctico: El consultor/la consultora debe tener habilidades demostrables en la creación de material visual y didáctico de alta calidad. Debe ser capaz de desarrollar gráficos, infografías y otros elementos visuales que mejoren la comprensión del contenido por parte de los participantes.
• Educación y Formación: Un título profesional en campos relacionados como género, derechos humanos, teología o áreas afines sería un plus.
• Habilidades de Comunicación: Debe ser capaz de comunicarse efectivamente con diferentes audiencias, tanto en la escritura como en la presentación oral.
• Flexibilidad Cultural y Religiosa: Dado que el proyecto implica trabajo con

organizaciones religiosas, se necesita una comprensión y respeto por la diversidad cultural y religiosa.

• Habilidades de Facilitación: Ser capaz de facilitar discusiones productivas y participativas en grupos, fomentando un ambiente de aprendizaje interactivo.
• Habilidades Organizacionales: Capacidad para manejar múltiples tareas, cumplir con plazos y coordinar actividades.
• Referencias y Portafolio: Debe proporcionar referencias de proyectos anteriores y ejemplos de trabajos similares realizados.
• Herramientas Tecnológicas: Familiaridad con las herramientas tecnológicas necesarias para la realización de encuestas en línea, entrevistas virtuales y desarrollo de material didáctico.
• Compromiso: Debe demostrar disponibilidad para trabajar según el cronograma acordado y compromiso con la calidad del proyecto.
• Trabajo en Equipo e Integridad: Se espera que el consultor actúe con integridad, respetando la confidencialidad y los principios éticos profesionales y tenga compromiso hacia el trabajo en equipo y la creación y mantención de un buen ambiente laboral.
• Idiomas: español mandatorio. Se valorará el inglés, portugués, francés y/o creole.

PAGO Y TIEMPOS

Pago: El 30% del monto total, es decir, USD $3,500 se abonará al consultor al inicio de la Fase I, después de la firma del contrato y envío de comprobantes de pago de seguridad social.

- Pago Final: El restante, es decir, USD $2,000, se abonará al consultor después de la presentación y aprobación de los entregables de la Fase II y presentación de la factura.

Reclutamiento: ABRIL-MAYO

-ABRIL

Entrevistas

Checkeo de referencias y preparación del contrato

-MAYO: Firma de Contrato

Fase I: Diseño – Mayo – Agosto o Junio- Septiembre

- Monto máximo disponible: USD $3,600

- Entregables Fase I:

*10-12 entrevistas realizadas las primeras 3 semanas posteriores a la contratación

*Diseño de curricular y adaptación según insumos de participantes y Secretaria ACT,

*Documento Metodológico (sesión por sesión) aprobado tanto por la Comunidad de Practica como la Secretaria de ACT.

* Kit de herramientas aprobado por la Comunidad de Practica y la Secretaria de ACT.

Fase II: Implementación – Agosto, Septiembre y Octubre o Septiembre, Octubre y Noviembre

- Monto: USD $2,000

- Entregables: Diseño ajustado del curso

- Implementación exitosa del curso

- Informe (máx. 10 paginas) sobre el curso y sus resultados.

- Otros solicitados

Pago: El monto total máximo de la Fase II, es decir, USD $2,000, se abonará al consultor después de la presentación y aprobación de los entregables de la Fase II.

El total máximo contemplado para la consultoría es de: USD $5,500

Nota 1: El cumplimiento de los hitos y la entrega de los productos mencionados en los términos de referencia son un requisito para el desembolso de los pagos correspondientes. Los plazos de pago pueden estar sujetos a ajustes según el cronograma real de ejecución del proyecto.

Nota 2: Existe cierta flexibilidad con respecto a las fechas.

Esta forma de pago se basa en la estructura acordada y refleja la distribución de la compensación según las dos fases del proyecto de consultoría.

La consultoría presentará los productos de manera progresiva, sujeto a revisiones y aprobaciones. El pago se realizará en etapas acordadas conforme se entreguen los productos específicos y las respectivas facturas. Los detalles adicionales sobre entregables y pagos se establecerán en el contrato de consultoría.

Los interesados/as deben enviar su propuesta detallada, incluyendo CV, experiencia relevante y propuesta económica a lac@actalliance.org antes del 13 de abril.

Para consultas adicionales, por favor contactar a Tássia Sodré al correo:

tassia.sodre@actalliance.org

Duty station: Bogota, Colombia

Worktime: 100%

Reports to: Regional Representative, LAC

Languages required: Fluency in English and Spanish language, with demonstrated written skills. Working knowledge of other languages, particularly French or Portuguese an asset

Experience: At least 2 years of documented experience working with development or humanitarian projects financed by International Cooperation preferred

Application deadline: 20/03/2024

About ACT Alliance

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 150 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/.

Job Summary

The Team Assistant will be based in the ACT Secretariat’s Regional Representation Office for Latin America and the Caribbean (LAC) in Bogota and will support work with the forums and in the ACT programmatic areas, as well as dedicate an important percentage of time to administrative tasks. He/she will report to the Regional Representative for LAC but will liaise with global offices.

Duties and responsibilities

Administrative

• Provide general administrative support to the LAC Secretariat team and liaise with Diakonia as necessary.
• Collaborate with the Regional Representative, Humanitarian Programme Officer, and other secretariat staff on administrative and program arrangements, including organizing meetings/consultations in the LAC region and taking meeting notes.
• Assist the Regional office in maintaining organized and updated member, forum, and other relevant databases and files.
• Coordinate regional events, including venue selection, obtaining quotations, managing logistics, etc.
• Oversee procurement processes and expense management for the office.
• Compile a biweekly newsletter and other communication materials to keep members informed of events and opportunities. Liaise with the ACT Secretariat communications team, supporting and ensuring excellence in communications.
• Perform any other duties as assigned by the Regional Representative.

Programmes

• Support the implementation of ACT programmes in the LAC Secretariat. Programmes include Gender Justice; Climate Justice; Emergency Preparedness and Humanitarian response; Migration & Displacement, and Peace and Human Security. Provide effective support for the organization, implementation, reporting, coordination of activities and communication efforts of programme activities.
• Liaise with Forum Convenors and Coordinators and support the work of national forums.
• Support ACT CoPs (Communities of Practice) activities. Be a focal point on issues and activity implementation related to the following CoPs: Gender, Youth, DRR and Community Based Psychosocial Support.
• Support the ACT advocacy team on advocacy initiatives, including drafting communications material or reports in the LAC region.
• Contribute to building the ACT brand visibility and manage the organization’s reputation both at the secretariat and member level,
• Organize collective training sessions and webinars liaising with guest speakers and forums.

Competences and behaviors

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role.
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model.

Qualifications, skills and experience

• Relevant academic degree with relevant work experience in the humanitarian/development/advocacy sectors, preferably in Latin America and the Caribbean
• Experience in office administration required.
• At least 2 years of documented experience working with development or humanitarian projects financed by International Cooperation preferred.
• Work experience in faith-based, human rights or non-profit organizations required.
• Solid skills and knowledge in project planning and management is an added advantage. Familiarity with applications, narrative and reports for donors is an added advantage.
• Knowledge of issues relevant to the mandate of ACT Alliance, including a good understanding of the ecumenical context and relevance of churches and faith-based actors in emergency response, long- term development and advocacy.
• Availability and interest to support and sometimes lead regional communications efforts.
• Highly developed interpersonal and communications skills.
• Ability to work under pressure in a networked working environment.
• Fluency in English and Spanish language, with demonstrated written skills. Working knowledge of other languages, particularly French or Portuguese an asset.

How to apply

ACT provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce. Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 20/03/2024 (24.00 CET). Please put “Team Assistant” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.

We ask for your understanding that we are only able to contact shortlisted candidates.

Location: Remote
Contract type: Consultant
Languages required:  Spanish and English
Experience required:  5 years
Target starting date:  March
Duration of contract:  Depending on agreed dates with the selected candidate

Application deadline:  February 20^th, 2024

ACT Alliance is a coalition of over 145 member churches and faith-based organizations (FBOs) united in the mission to bring positive and sustainable change in the lives of the most impoverished and marginalized people in more than 127 different countries. Our commitment extends to people of all religions, political ideologies, genders, sexual orientations, races, and nationalities, guided by the highest international standards. To achieve this, the ACT Alliance is dedicated to catalyzing the efforts of its members to advance programmatic and advocacy priorities around its five thematic areas: Humanitarian Response, Climate Justice, Gender Justice, Migration and Displacement, and Peace and Human Security.

In 2023, ACT Alliance reunited members of each ACT forum in Latin America and the Caribbean (LAC) to trace a series of engagement looking to foster joint action -from the members and forums- in relation to human and climate mobility advocacy processes in the continent – at the national, regional, and global level. As part of the commitment, it was approved the generation of a capacity and experience exchange allowing to foster the knowledge and abilities of each members – in terms of better understanding human and climate mobility, the most strategic, prompt, and feasible spaces and tactics for advocacy – in the framework of the joint action leaded by churches and FBOs- to influence decision-making progresses that affect people and countries in the region, and to endorse the construction of policies and initiatives allowing to promote human rights in the region, as a crucial axe for the member organizations of the Alliance. Likewise, the creation of a Community of Practice on Human and Climate Mobility was agreed, to work as a space for exchange and joint work between members of the Alliance with interest in addressing joint actions in this topic.

The ACT Alliance is looking for a consultant for the design and development of a virtual training on joint advocacy processes on human mobility and climate mobility in Latin America, for Churches and Faith-Based Organizations in Latin America and the Caribbean. Click here for the ToR in English and here for the ToR in Spanish.

HOW TO APPLY

Interested parties should send their detailed proposal to recruitment@actalliance.org, including:

• CV or resume*
• Cover Letter
• Technical proposal with time plan
• Financial proposal with number of days and daily rate in USD including all taxes and/or final price for the deliverables.
• Sample of relevant previous work and/or references
• Consultancy / company registration

Please title your email: "Call: MH advocacy course".

Any application sent in a different time range or that does not comply with the indications and requirements described herein will be automatically rejected.

For further inquiries, please contact lac@actalliance.org.

*In the case of work teams, the CV of each team member must be sent.

Duty station: Amman, Jordan - the candidate should have the right to live and work in Jordan 

Contract duration: one year (with possibility of extension depending on funds and performance)
Worktime: 80/100% FTE 

Target start date: to be determined

Reports to: Regional Representative MENA

Languages required: English and Arabic, other languages are an asset

Experience: 2 to 4 years

Application deadline:  02/01/2024

About ACT Alliance

ACT Alliance is one of the world’s largest coalition of churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 148 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org. 

Established in 2015, the ACT Alliance MENA Regional Office, registered in Amman, serves the Middle East and North Africa (MENA) region, with a specific focus on supporting members with programs or interest in Jordan, Syria, Lebanon, Palestine, Egypt, Iraq, and Turkey. Operating across six forums, this regional office is one of several within our global network, strategically placed to maintain close connections with members and facilitate impactful work on the ground.

While the MENA regional office serves a specific area, the ACT secretariat coordinates the work of members across the world. Our network of offices worldwide underscores our commitment to a comprehensive, universal approach to the diverse challenges faced by members globally.

Major functions

The Finance and Administrative Assistant plays a pivotal role in providing comprehensive support to the ACT Secretariat from the Amman Office, with a focus on program assistance through administration, and financial coordination. This position is integral to the seamless operation of the secretariat at the regional and global level.

In this capacity, the Finance and Administrative Assistant actively collaborates with Secretariat staff and external members. Responsibilities include regional logistics, overseeing local bookkeeping, facilitating English/Arabic translation for documents and meetings, government relations, and coordinating various meetings. The multifaceted nature of the Finance and Administrative Assistant role ensures a robust office support system, fostering a seamless connection with alliance members.

Duties and responsibilities

• Logistics
• Procure office supplies, equipment and furniture, ensuring cost-effectiveness and quality.
• Supervise the maintenance of office facilities and equipment through effective coordination with suppliers.
• Coordinate appointments, meetings, flights, hotels and conference rooms for ACT Alliance staff and members, ensuring seamless logistics support.
• Provide ad hoc general administrative support to global teams, particularly in organizing logistics for global events like Conferences of Parties and Staff Weeks.
• Travel Support
• Occasionally accompany the Regional Representative, Humanitarian Advisor, or other staff for regional or global travel.
• Provide logistics and administrative support during travel, ensuring smooth execution of meetings or events.
• Coordinate travel arrangements, accommodation and other logistical details, to facilitate efficient and effective engagements.
• Finance
• Execute bookkeeping responsibilities for the MENA Office using QuickBooks Non-profit.
• Monthly reporting to the Global Finance team to maintain financial transparency and accountability.
• Manage general office files, including job files, vendor files and other operational documents.
• Liaise with auditors and banks, facilitating necessary meetings and documentation.
• Process payments, handle checks and coordinate financial matters with the global Finance team.
• Government
• Assist in the preparation of government reports, ensuring accuracy and adherence to regulatory requirements.
• Engage with line ministries as needed to address relevant matters.
• Administrative tasks
• Welcome visitors, ensuring a hospitable environment and offering necessary amenities.
• Execute clerical duties such as answering phone calls, responding to emails, and preparing office documents, correspondence, memos and presentations.
• Record meeting minutes and transcribe recorded meetings for documentation.
• Undertake other relevant duties as needed, ensuring flexibility and adaptability.
• Assist members at the ACT Alliance MENA Office, in alignment with organizational agreements.
• Assist in obtaining visas for visitors and members when necessary.
• Facilitate English to Arabic and vice-versa translations for publications, meeting notes and various ACT Alliance documents; provide translation support during field visits.

Competences and behaviours

• Commitment to Alliance Values: Demonstrates unwavering commitment to the values of the ACT Alliance, aligning actions with organizational principles and delivering on agreed priorities to the highest standards.
• Adaptability and Innovation: Proactively seeks innovative and creative solutions in the face of challenges. Exhibits efficiency and reliability, adapting seamlessly to changing circumstances and uncertainties, all while maintaining a decisive and integrity-driven approach.
• Relationship Building and Collaboration: Cultivates effective internal and external relationships, recognizing the significance of collaboration in problem-solving. Involves others in decision-making processes and consistently treats colleagues and external partners with consideration and respect, recognizing the diverse faith backgrounds within the alliance.
• Continuous Learning and Knowledge Contribution: Demonstrates a passion for personal and professional growth, actively building and developing core skills required for the role. Contributes knowledge beyond the immediate scope of the position, fostering a culture of shared learning within the global team.

Working relationships

• External Engagement: Engages with government departments, legal representatives, auditors, and vendors, ensuring a seamless flow of information and collaboration.
• Internal Collaboration: Reports directly to the Regional Representative, providing key insights and updates on operational matters. Establishes and maintains collaborative relationships with Forums in the MENA Region, fostering effective communication and coordination. Actively collaborates with internal stakeholders, including the Humanitarian Advisor, Regional Communities of Practice (CoPs), and alliance members, ensuring alignment with organizational objectives. Works closely with the Finance Manager, and the administrative team, fostering synergy and coordination across functional areas.

Technical skills and Work experience

• Work Experience: Possesses a minimum of 2 years of relevant work experience within an International Non-Governmental Organization (INGO) office environment, demonstrating a nuanced understanding of the sector's dynamics.
• Educational Background: Holds a bachelor's degree in business, finance, administration, human resources, or a related field, showcasing a strong academic foundation.
• Software Proficiency: Proficient in a diverse array of computer software applications, particularly within the Microsoft Office Suite (Word, Excel, Outlook, and Access), facilitating seamless documentation and communication.
• Financial Management: Has experience with QuickBooks or QuickBooks Non-profit, or other financial management system.
• Basic Mathematical Skills: Possesses fundamental mathematical abilities, contributing to accurate financial and administrative tasks.
• Confidentiality Handling: Comfortably manages confidential information with discretion and adherence to ethical standards.
• Organizational and Multitasking Skills: Exhibits exceptional multitasking and time-management skills, adept at prioritizing tasks to ensure efficient and effective workflow.
• Language Proficiency: Has professional fluency in both English and Arabic, enabling effective communication in a multicultural environment.
• Adherence to Code of Conduct: Demonstrates the ability to sign and adhere to the ACT Alliance Code of Conduct, reflecting a commitment to ethical standards and values.

HOW TO APPLY

ACT provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce. Interested and qualified candidates should complete and submit the form found at this link: https://forms.gle/xKob6Pt6CL7d8Kvr9, in English by 2 January 2024 (24.00 Jordanian time).  Due to the volume of applications, only shortlisted candidates will be contacted. Thank you for your understanding and interest in the ACT Alliance.

Please note that ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.  

Duty station: Colombia or remote
Duration:  6 months
Worktime: 100% FTE 
Target start date: January or February 2024
Reports to: Regional Representative and Programme Managers
Languages required: English and Spanish
Experience: 3-4 years
Deadline for applications: 12/12/2023 

ACT is looking to fill this vacancy either through a 6-month staff contract for a Colombian resident or national from Jan-June 24 or a 6-month consultancy that can be done remotely from anywhere.

About ACT Alliance 
ACT Alliance is one of the world’s largest coalition of churches and church-related organizations engaged in humanitarian, development, and advocacy work. It consists of 148 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalized people regardless of their religion, politics, gender, sexual orientation, race, or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/.   

ACT Alliance’s structure is unique, with national, sub-regional and regional forums that bring local, national, regional, and international church-related organizations to work together under the same principles and standards, bringing different skills and expertise to support each other and leverage collective action in humanitarian, development, and advocacy engagement. Thanks to the presence of national ACT forums in over 50 countries, and of its global secretariat in strategic locations (Geneva, New York, Nairobi, Bangkok, Amman, Brussels, Toronto, and Bogota), ACT Alliance is able to bring local and regional concerns to the global arena.   

About the job or consultancy
The Latin-American Human Mobility and Climate Justice Programme Officer will support the development and accompaniment of the regional initiatives of both a) Migration and Human Mobility and b) Climate Justice in Latin America and the Caribbean looking closely at the intersection between human mobility, climate change, and gender and at the implications of this nexus on human and climate mobility, and community resilience and social cohesion. The programme officer will assist in developing the programme's implementation together with the Regional Secretariat, strengthening the programme's capacity, and assisting LAC forums in stepping up national and regional joint efforts. The programme officer will also help strengthen advocacy efforts with a focus on the forums’ leadership and engagement related to the two programmes he/she/they will be supporting. The Programme Officer is responsible for supporting assigned projects or activities (including event planning and coordination, and capacity-building design) partner coordination, work planning, reporting, communications, budget, and contracts/administration for LAC.

Duties and Responsibilities 

1. Support the Regional Representative and Programme Manager (Migration and Displacement, and Climate Justice programmes) with regional efforts for human and climate mobility initiatives and programmes. This includes providing support with developing the programmes and coordinating the programmes and CoP in the Latin America and the Caribbean region.
2. Under the leadership of the Regional Representative and the programme managers, implement effective coordination of regional efforts for human and climate mobility to enhance joint action regarding advocacy and development-related programming to respond to people to the needs and social cohesion of the people in the move and communities of origin, including coordinating the developing and/or implementation of the Community of Practice on Human and Climate Mobility regional roadmap and first activities.
3. In this sense, work with members for the development of an advocacy pilot for the regional review meeting on the implementation of the Regional Consultancies for the Global Compact for Safe, Orderly and Regular Migration.
4. Coordinate the design and development of a virtual course on regional joint-advocacy among forum members and mobilize participants for the preparation and implementation of the course.
5. Systematize information (provided from the Secretariat, based on previous surveys and interviews) and generate visual and informative materials allowing to position and inform on the work, opportunities, and concerns of the members in the region relating to human mobility, climate mobility, and gender mainstreaming.
6. Assist in the development or review of national, subregional, or regional forum-led proposals and concept notes.
7. Organize internal in-person or virtual meetings and events and represent the organization to external audiences.
8. Develop close relationships with 13 national and 3 subregional forums to contribute to national forums strategic objectives in LAC regarding Human and Climate Mobility. Promote and guarantee that any initiatives and actions are forum driven.
9. Ensures regular reporting to the Regional Representative and programme managers.
10. Supports ACT communications work at the regional level.
11. Assist with administrative and logistic tasks, including translation of documents from Spanish to English and vice versa.

Experience and technical competencies:

Required

• At least 3 years' experience in or Human Mobility or Climate justice-related experience will also be valued when it relates to climate mobility.
• University degree in political science, international development, or any other relevant field.
• Sound knowledge in Human Mobility and Climate Justice regional and international advocacy.
• Familiarity or interest to work in coalitions, alliances, and partnerships.
• Full professional proficiency in Spanish and English.
• Ability to work under pressure and strong ability to multi-task.
• International travel availability.

Preferred

• Experience supporting new and successful climate justice and/or migration and human mobility proposals, is an asset.
• Experience working for or with faith-based organizations and churches.
• Significant experience in training and/or liaising with national NGOs.
• Working knowledge of French and/or Portuguese an asset.

Competencies and Behaviours

• Readiness and commitment to work both on programmatic and administrative tasks and remain focused and motivated.
• Interest in being part of a team and being a team player, as well as contributing to a healthy work environment.

HOW TO APPLY
ACT provides equitable compensation and pension packages and flexible working conditions. ACT also applies a non-discriminatory approach to recruitment and celebrates a diverse workforce. Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to lac@actalliance.org 12/12/2023 (24.00 CET). Please put “[name of position]” in the subject line and name your documents: “First name last name CV” and “First name last name Cover letter”. NB: consultants should provide consultancy status and their daily rate to work between Jan and June 2024.

Please note that ACT adheres to the SCHR misconduct scheme  The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org). As part of reference checking, ACT will contact the current and former employer(s) of the preferred candidate, asking them to complete a Statement of Conduct form.

ToR download

We ask for understanding that we are only able to contact shortlisted candidates.