We previously announced dynamic emails for Gmail on the web. This functionality is now rolling out to Gmail on Android and iOS.
Dynamic email brings the richness and interactivity of AMP to your mobile device, allowing you to take action directly within a message. You can respond to a comment, RSVP to an event, manage subscription preferences, and more.
The content of Dynamic email can be kept up to date, which means you can open an email and view the most up-to-date order status of an e-commerce order or the latest job postings.
Availability
Rollout details
Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 21, 2019
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 21, 2019
Google Voice customers in Ireland, or international customers with Google Voice Premier edition, can assign numbers with Ireland country codes (+353) to users.
Soon, customers will be able to port existing +353 numbers to Google Voice. Follow the G Suite Updates blog to see when this becomes available.
Google Voice is a cloud-based phone system that’s optimized for businesses of all sizes. Customers can use it to deploy and manage phone numbers at scale with the intelligence and security of Google Cloud. Google Voice offers:
By using the Google Assistant with your G Suite account, you can easily accomplish work-related tasks while on the go.
How to get started
Admins: Apply to be part of the beta program using this form.
End users: No action required.
Additional details
To use this functionality in the Google Assistant, you must be logged in to your G Suite account. Additionally, if you have both a personal and a G Suite account, please note that the Assistant can only answer questions for one account at a time. You must switch between those accounts if you’d like to ask a question about your other account.
This beta functionality is only available in English.
Availability
G Suite editions
All G Suite editions are invited to apply to the beta program.
On/off by default?
These features will be OFF by default. Admins can apply to the beta program using this form.
Smart Compose helps you compose high-quality content in Google Docs faster and more easily. It saves you time by cutting back on repetitive writing, helps reduce the chance of spelling and grammatical errors, and can suggest relevant contextual phrases.
End users: Once your domain is whitelisted into the beta, you’ll see Smart Compose suggestions as you type. When you see a suggestion you like, press “tab” or right click on your cursor to use it. To turn off Smart Compose, go to Tools > Preferences and uncheck “Show Smart Compose Suggestions”.
Additional details
Note that this beta will only be available in English.
We’re improving your ability to control access to G Suite data by third-party and domain-owned apps. The new app access control feature will update the interface and controls in the G Suite Admin console to help you search for, research, and control apps using OAuth2 to access G Suite data.
Specifically, app access control will replace the current API Permissions feature to help you:
Find: Identify apps being used and see which have been verified to access restricted OAuth2 scopes.
Assess: Understand which apps are being used and get support information about them.
Control: Manage which apps you trust and what data third-party apps can access.
Who’s impacted
Admins only
Why it matters
G Suite has a robust developer ecosystem, with thousands of apps available via the G Suite Marketplace and directly to customers, and a rich API framework enabling customers to develop custom apps. Not all apps, however, will conform to every enterprise customer’s security policy, so our customers and partners value controls to manage third-party apps accessing G Suite data.
With app access control, you can have better visibility into the third-party apps your users have approved to access their G Suite data, and you can reduce any risk to your company data by limiting access to trusted apps.
How to get started
Admins: Find the new app access control features at Admin Console > Security > App Access Control. This replaces the prior “API Permissions” feature. All admins with Security privileges can access it. Use our Help Center to learn how to Manage OAuth based access to connected apps.
End users: No action needed.
Additional details
Find: Identify apps being used and see which have been verified for access to restricted OAuth2 scopes.
The new interface will help you see which apps and Google services are being used. Also, we previously announced that we now block new installs for unverified third-party apps that access Gmail data, unless you trust them in the Admin console. You can now use our app details page to verify apps’ trusted status.
App access control - Apps page
Assess: Research the risk profile for the app and its developer or publisher.
You’ll be able to see more details about each app and its publisher or developer. This will include the developer’s support email, privacy policy, and Terms of Service (if available). In addition, if the app is verified, we will show you this information here. This information can help you decide whether to trust/allow or block/limit an app.
App details page
Control: Manage which apps you trust and what data third-party apps can access.
You’ll also be able to adjust whether you trust or limit apps accessing G Suite data via OAuth2 scopes. With these new controls, you now have an easier way to restrict access to APIs (OAuth2 scopes) for Google services such as Gmail, Drive, and the Admin console.
Please note that this does not cover domain-wide delegation and service accounts. This continues to be managed with the Manage API Client Access page on the Security menu.
App access control - changing access levels for an app
The Advanced Protection Program can add extra protections for high-risk users.
The Advanced Protection Program for enterprise, that we announced in general availability today, helps you enforce a set of enhanced security policies for the employees in your organization who are most at risk for targeted attacks. Once users self-enroll, the program enforces an app access control policy—it will automatically block applications that require restricted Gmail and Drive access unless explicitly trusted by the admins—as well as other policies. These include the use of security keys, enhanced email scanning for threats, and download protections in Google Chrome. Find out more about the Advanced Protection Program for enterprise here.
The Advanced Protection Program for the enterprise is now generally available. It was previously available in beta.
Who’s impacted
Admins and end users
Why you’d use it
The Advanced Protection Program for the enterprise enforces a specific set of high security policies for employees in your organization that are most at risk for targeted attacks. Targeted attacks describe sophisticated, low volume handcrafted attacks that are often carried out by highly motivated professional or government backed groups. Employees at risk of targeted attacks that may benefit from the program include, for example, IT admins, executives, and employees in regulated industries such as finance or government.
The individual policies currently included in the Advanced Protection Program are also available to G Suite admins and users outside of the program. However, the Advanced Protection Program for the enterprise offers an easy-to-use bundle of our strongest account security settings for your organization’s high-risk users, and the program is constantly evolving to ensure these users continue to have Google’s strongest account security in place.
How to get started
Admins:
By default, all users will be able to enroll in the program. Admins can turn it off for users on a per-OU basis at Admin console > Security > Advanced Protection Program.
For beta users: During the beta, the feature was off by default unless admins specifically turned it on. Now, it will be on by default for all users. If you turned it on and then off again for some users during the beta, the setting will remain off for those users and they will not be able to enroll unless you turn it on.
Requirements for users in the Advanced Protection Program
The Advanced Protection Program is available for all users in all G Suite and Cloud Identity organizations unless admins turn it off for some or all users. When users enroll in the Advanced Protection Program, they will need:
To register two security keys (one as a backup)
To re-sign in on all their devices using a password and security key. They’ll be signed out of all devices when they enroll.
Details and requirements will be explained to users as they enroll themselves in the program at g.co/advancedprotection.
New default: Allow security codes without remote access
In the beta, you had an option to allow or not allow the use of security codes for your users who sign up for the Advanced Protection Program. Now, we’re adding a new option in addition to the previous two. The new option, allow security codes without remote access, will mean users can only use security codes they generate on the same device or local network.
This new option, allow security codes without remote access, will be the default for new and existing users. So any users who were not allowed to use security codes during the beta will be allowed to use security codes without remote access when general availability rolls out to your domain. Note that if you chose ‘allow security codes’ in the beta, that choice will persist when the GA version rolls out to your domain.
If you want to change this for all or some users, go to Admin console > Security > Advanced Protection Program and choose between:
Don't allow users to generate security codes.
Allow security codes without remote access (default).
Site viewers can now provide feedback or ask a question about a site directly from the published site itself. The feedback will be sent to the site owner by email, but site viewers will not see the owner's email address directly.
Who’s impacted
End users
Why you’d use it
Sites can be a useful way to share information within your organization. Sometimes, site viewers may want to contact the site owner to provide feedback or ask a question, but it’s not always clear who the site viewer should contact or how to do so. With this feature, site viewers can provide feedback and ask their questions quickly and easily, without needing to leave the page or know the right point of contact. For example, site viewers could:
Request changes or additional site content
Highlight out-of-date content
Flag broken links or other errors
Identify particularly helpful content or give more general praise
Ask questions when they don’t understand something
How to get started
Note: This feature is only available for G Suite domain-owned sites; it is not available for consumers and non G Suite organizations.
Site owners and editors:
For newly created sites, this feature will be ON by default.
For existing sites, this feature will be OFF by default.
To enable or disable this feature, go to More > Site Info Settings > Show Contact Form. Then, at the top right select “Publish”.
When this feature is enabled for a G Suite domain-owned site, site viewers must be logged in to a Google account to share feedback.
Click the site info icon (bottom left corner) and select “Contact”. Then, feedback can be entered in the dialog box and submitted.
Once feedback is submitted, the site owner will be notified via email.
Additional details
When feedback is submitted, the site owner will receive an email containing:
The page of the site where feedback was submitted from
The message
The email address of the person who submitted the feedback
This email will be received by the site owner (whomever owns the draft site stored in Drive). For files in a Shared Drive, the email will be sent to all organizers of that specific Shared Drive.
From that email, a site owner has the option to reply and start a conversation with the feedback provider. When site owners click “reply”, the email response will be addressed to the feedback provider.
Many organizations rely on Zendesk for capturing and taking action on support, customer service, and customer engagement. With the Data Connector for Zendesk, you can use it to configure and save valuable query configurations and load corresponding data into Google Sheets for analysis.
With the add-on, you can search against tickets in Zendesk (and return data to Sheets from that search), list tickets and metrics, load previous searches, and refresh query results already in your spreadsheet.
When creating a new search, you can select the fields you’d like to import to Sheets and set query conditions.
After creating sections in your document, you can specify which sections to apply the page numbers to. For example, if your doc contains cover pages and table of contents, you can choose to apply page numbers to the body of your doc only.
To access this feature, go to Insert > Page Numbers > More options. Use our Help Center to learn more about page numbers in Google Docs.
Similarly, once a site is published, site viewers who have their default language set to one of the above will see navigation elements like menus reversed to match the right-to-left language.
Availability
Rollout details
Rapid Release domains: Full rollout (1-3 days for feature visibility) starting on November 12, 2019
Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on November 12, 2019
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
