The connection between your Meet hardware devices and these two Google products are critical for connecting and collaborating. Allowing admins to filter for devices that match this criteria will help them identify potential gaps in hardware devices and product configurations, which they can quickly rectify.
For example, if Calendar is turned off on a Google Meet hardware device, it will no longer show the upcoming meeting list when booked for a meeting. Having the Jamboard* service turned off means that the Desk 27 and Board 65 devices will no longer be able to launch Jamboard directly on the device. These services may have been previously turned off in error, and this new capability allows admins to correct it, making the services available again to their users. Note that Jamboard 55-inch devices are not impacted.
You can filter your devices by going to Menu > Devices > Google Meet hardware > Devices > “Device status” and then select the criteria to filter by.
We are integrating whiteboard tools such as FigJam, Lucidspark, and Miro across Google Workspace so you can include them when collaborating in Meet, sharing content in Drive, or scheduling in Calendar.
Further, we’re bringing these whiteboard solutions to the Series One Board 65 and Desk 27 devices by Avocor, so you can visually collaborate using a physical device and stylus.
We will provide a retention and migration path for Jamboard data so you don’t lose any of the collaborative work that’s been created within your organization.
Admins of impacted Google Workspace customers will receive more detailed information and instructions via email. We’ll continue to provide reminders here on the Updates Blog throughout this process as well.
Who’s impacted
Admins and end users
Why it’s important
We’re committed to partnering with industry-leading companies to bring the most innovative collaboration experiences to Google Workspace. We’ve heard from our customers that whiteboarding tools like FigJam by Figma, Lucidspark by Lucid Software, and the visual workspace Miro help their teams work better together — specifically, the advanced features they offer such as infinite canvas, use case templates, voting, and more. Based on this feedback, we’ve decided to leverage our partner ecosystem for whiteboarding in Workspace and focus our efforts on core content collaboration across Docs, Sheets, and Slides.
Whiteboarding capabilities in the conference room or classroom
Earlier this year, our partner, Avocor, delivered two next-generation video conferencing and whiteboarding devices, the Series One Board 65 and Desk 27, to succeed the original Jamboard device. With built-in Google AI features, studio-grade audio, and seamless video conferencing through Google Meet, these devices are designed for immersive team collaboration.
Today, we’re announcing that FigJam, Lucidspark, and Miro will create integrations for these devices, with expected delivery at the end of 2023 and early 2024 — we’ll keep you posted on the availability here on the Workspace Updates blog. Soon you’ll not only have a choice of three robust third-party whiteboarding experiences inside a Meet call, you’ll also have new options to use them outside a call as standalone whiteboarding tools on the Board 65 and Desk 27.
Transition timeline
Jamboard device:
All Jamboard device license subscriptions (including education licenses) will end on September 30, 2024. If you have an upcoming 12-month subscription renewal, you will have the ability to renew your license subscription for a term that will end on September 30, 2024, at a prorated cost.
If you need to back up any Jamboard device event logs from the Admin console, please do so before September 30, 2024. After this date, you will no longer be able to manage Jamboards from the Admin console and we will begin to delete device event log data.
October 1, 2024, the 55-inch Jamboard device will reach its Auto Update Expiration (AUE) and will no longer receive security and feature updates or customer support from Google Workspace. At this time, we will also remove Jamboard device management from the Admin console, leaving the device with limited functionality. Our FAQ page contains details on how you can continue to use your 55-inch Jamboard device beyond its AUE date.
Those looking for an alternative to the 55-inch Jamboard device can upgrade to the Google Meet Series One Board 65 and Desk 27 devices by Avocor. Both devices will have integrations with our partners’ whiteboarding software to replace the Jamboard app. We will follow up as we approach the AUE date with reminders and updates.
Jamboard app
Starting October 1, 2024, you’ll no longer be able to create new or edit existing Jams on any platform, including the web, iOS, and Android.
Between October 1, 2024, and December 31, 2024, the app will be placed in “view-only” mode, during which time you will still be able to backup your Jam files. Learn more.
On December 31, 2024, we will wind down the Jamboard application, meaning your users will no longer be able to access their Jam files and Jam files will be permanently deleted. In the coming months, we’ll provide Jamboard app users and admins clear paths to retain their Jamboard data or migrate it to FigJam, Lucidspark, and Miro within just a few clicks, well before the Jamboard app winds down in late 2024. Review how you can generate a list of your Jamboard active users. Also, have your users download their Jam files
Additional details
We also understand the unique needs of educational institutions, so we’ve worked with Figjam by Figma, Lucidspark by Lucid software, and the visual workspace Miro to provide whiteboarding capabilities that cater to students and educators, whether they’re in primary school, secondary school, or higher education. To learn more about each offering, see which is best for your educational institution, and get guidance and resources for using these tools, please visit the Help Center. We will also work directly with educational institutions to compensate them for their Jamboard devices.
[August 2, 2023]This feature has fully rolled out Calendar, Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings and Drive.
[April 26, 2023]We have paused rollout for this feature for Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings and Drive while we evaluate performance and quality. We will provide an update once rollout resumes.
What’s changing
We’re improving the client-side security of Google Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings, Drive, and Calendar with Trusted Types. This will provide an extra layer of protection around Document Object Model (DOM) APIs that are used by the apps listed above or third-party extensions.
This new enforcement mode will require third-party extensions to use typed objects instead of strings when assigning values to DOM APIs, and will begin rolling out on March 23, 2023. Once Trusted Types are fully enforced, the Trusted Types directive will be present in the Content Security Policy (CSP) header:
Who’s impacted
Developers (relying on any Chrome extensions that modify DOM APIs.)
Why it’s important
Trusted Types is a feature that further enhances our advanced data protection controls to keep users and data safe across more of the apps they use everyday.
Additional details
Screen readers, braille devices, and screen magnification will not change with Trusted Types. However, we recommend admins and developers check third party extensions for Trusted Types violations. Visit the Help Center to learn more about Accessibility for Google Docs, Sheets, Slides, & Drawings.
Getting started
Admins: There is no admin control for this feature.
Developers:
To make code Trusted Types compliant, signal to the browser that data being used within the context of these DOM APIs is trustworthy by creating a Trusted Type special object.
There are several ways to be Trusted Types compliant, such as removing the offending code, using a library, or creating a Trusted Types policy. To ensure a seamless experience for users, these techniques can be employed before Trusted Types enforcement is rolled out.
There are no new updates to share this week. Please see below for a recap of published announcements.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
In-room meeting participants can now join break out rooms
When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers only. | Learn more.
Transcribe speech during Google Meet calls into a Google Doc
You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers only. | Learn more.
Use SIP Link to link phone numbers from local carriers to Google Voice
For Google Voice Standard and Premier customers, admins can now connect a Session Initiation Protocol (SIP) trunk with Voice. This allows phone numbers (PSTN services) from local carriers to be used for Google Voice through a secure set of certified Session Border Controllers (SBCs), such as Audiocodes, Cisco, Oracle, and Ribbon. | Available with Voice Standard and Voice Premier licenses only. | Learn more.
Preview and interact with files using smart chips in Google Sheets
Join or start a meeting directly from Jamboard on the web to kickstart collaboration
We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. | Learn more.
Data loss prevention for Google Chat now generally available
Over the next several weeks, data loss prevention (DLP) rules for Google Chat will become generally available for select Google Workspace editions. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more.
Improve your visibility in Google Meet video calls
Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. Also available to Google One subscribers with 2TB or more storage space with eligible devices. | Learn more.
Effective team meetings are a critical component to unlocking innovation facilitated by human connection and collaboration. A key component of this is the ability to communicate seamlessly whether you’re joining in a meeting room or remotely. Bringing Google Meet into Jamboard allows everyone in the meeting to collaborate while having a conversation.
This is particularly helpful for presenters, who can share their Jam to illustrate a new idea or concept, and receive their audience's reaction in one place. Collaboration is even easier, allowing everyone in the meeting to co-create on a whiteboard without switching between tabs or apps.
As with other capabilities, such as Meet in Google Docs, Sheets, and Slides, we hope this update empowers teams working together in-real time, regardless of location.
This is the same behavior you’re familiar with from other Google Workspace products, like Google Docs, Sheets, and Slides. Version history makes it easy to see changes to a Jam and who made them. This is particularly useful in education settings, allowing teachers to view and track student changes to Jam files. Additionally, you can name different versions of your Jam files, so you can quickly revert to them when needed.
We know that different types of workers have different needs for communication and collaboration. We hope that, with the addition of these apps, Google Workspace Essentials customers will take advantage of new ways to communicate and collaborate by:
Using Chat to stay connected with your team and other stakeholders in your organization
Using Jamboard and Google Meet to conduct more immersive and engaging meetings
Using Calendar to schedule calls and team meetings
We’re also adding the ability for multiple teams within one domain to sign up for Google Workspace Essentials, even if other teams in their domain have previously signed up in the past.
These changes apply to Google Workspace Essentials customers only.
These changes are not relevant to Google Workspace Enterprise Essentials, Business Starter, Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus, or G Suite Basic, Business, Education, Enterprise for Education, or Nonprofits customers.
You’ll also be able to save, share and continue the whiteboard at any time with Jamboard.
Note, you can only start or open a Jamboard during a Meet call if you joined the call on a computer. Video call participants on a mobile device or tablet will get a link to a Jamboard file and be directed to the Jamboard app.
We’ve redesigned the current Jamboard apps to optimize the user experience, improve performance and reliability, make them work more effectively:
Jamboard is now more consistent with other G Suite editors We’re bringing familiar functions from Google Editors to the Jamboard apps, which will make them easier to use. Specifically, you’ll be able to take actions such as starring, make a copy of a Jam or copy a link to a Jam. We’re also adding the standard G Suite link sharing abilities found in our editors to our apps to make sharing easier.
You’ll also notice a grid view and a list view for your Jams on the homescreen. You can view recent, shared with me, starred and trashed Jams as browsable directories. These features are a part of the larger effort to bring the power and familiarity of G Suite to Jamboard.
An improved editing experience for mobile and tablet users We’ve added full portrait and landscape support for apps, which makes jamming on mobile and tablet devices easier.
You’ll see a redesigned toolbar and framebar bringing a familiar interface from Jamboard hardware and the web to users. We’ve also added missing tools, such as the select tool to mobile and made the tools for inserting images and drive files more performant and reliable.
Easily join or open a Jam on Jamboard and share a Jam with people We’ve made several improvements to the way you join and open Jams on Jamboard, and share Jams with people from mobile and tablet devices. You can now share Jams using the standard G Suite sharing methods. You can open a Jam on Jamboard using Bluetooth. Also, you can join a Jam on Jamboard using Bluetooth or a jam-code that is created on Jamboard hardware.
You can read more about the improvements of our usability redesign here. See our Help Center to learn more about the updates to the sharing, opening and joining model.
How to get started
Admins: No action required.
End users: You’ll see the new changes coming to your Android and iOS devices in the coming days. For more information on the updates to claiming and sharing Jams, see our “Helpful links” section.
Additional details
We’ve temporarily removed the ability to create a jam offline while we continue working toward achieving parity with the offline capabilities of other G Suite Editors. You’ll still be able to edit a Jam offline while you have a Jam open and edit any Jams offline you have previously opened.
We’ll also be deprecating a few features:
You’ll no longer be able to use NFC to open or join a Jam on Jamboard. Instead, you can use Bluetooth to open or join Jams on Jamboard.
We’ve removed the Hangouts integration on mobile and tablet. To co-edit a Jam, share the Jam file link in Hangouts Chat or attach it to a calendar entry, which gives all meeting participants access to the Jam. To present a Jam to a meeting, use the new mobile Meet screen-sharing feature which is available on iOS and coming soon to Android.
We’re removing the web search and crop feature. Instead, you can use the native browser to find a web page, the native screen-capture and crop functionality, and our apps gallery insert flow to insert cropped images of web pages. For our EDU customers, this change allows us to lower the age restriction of our apps to 13+.
The ability to create Jam file codes on mobile and tablet will also be removed. Instead, you can use the familiar G Suite share features to share with people or use Bluetooth to open Jams on Jamboard.
Simpler ways to open jams from your computer or on Jamboard devices
You can now use your computer to easily open a jam on a Jamboard using the Jamboard name. Simply open the jam on your computer, click “Open on a Jamboard,” then search by Jamboard name. To make this easier, we added the name of the Jamboard to the screensaver on Jamboard devices so it’s quick to open jams when you’re in sight of a Jamboard. See below for more details on how this works.
You can no longer share a Jam by creating a share-code from your computer. Instead, you can share a jam using the standard G Suite Share button, and you can open Jams on Jamboard using the search by Jamboard name feature described above.
We’ve updated the ‘open a jam’ instructions in the main menu on Jamboard devices. The new instructions make it easier to use the search, nearby, and code options to open a jam. See our Help Center for more information on how to open an existing jam on Jamboard.
Rapid Release domains: Admin controls available starting May 13, 2019. If enabled, the feature is available starting May 13.
Scheduled Release domains: Admin controls available starting May 13, 2019. If enabled, the feature is available starting May 13.
G Suite editions Available to all G Suite editions
On/off by default? This feature will be ON by default starting on June 30, 2019. You can turn it on or off for each Jamboard at any time. Stay up to date with G Suite launches
Vault and confidential messages received from external senders - Your users might receive confidential mode messages from external parties such as other G Suite customers and from personal Gmail accounts. You can hold, retain, search and export message headers and subjects of external confidential messages. However, you can't search or export message content or attachments from external confidential messages.
Here’s an example of what admin@ink-42.com will see in Vault when they search for sam@ink-42.com, and preview this email sent by an external domain (ben@imfl.com).
Support for Jamboard files (“jams”) stored in Google Drive
With this launch, you’ll be able to manage Jamboard files that have been saved to a user’s Google Drive:
Retain Jamboard data through Vault with the same retention rules that you set for Google Drive. All your retention rules set for Drive will automatically apply to jams in Drive.
Preserve Jamboard data through Drive holds.
Search for Jamboard data in Vault, alongside other Drive files, or only search Jamboard files with the “type:jam” search operator. You can also preview jams and export them.
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 4, 2019.
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 4, 2019.
Vault support for Gmail Confidential in beta is completely rolled out to all domains.
G Suite editions Available to G Suite Business, Enterprise, and Enterprise for Education editions, as well as G Suite users with the Vault add-on license
On/off by default? This feature will be ON. Stay up to date with G Suite launches
This information can help admins: Diagnose issues: For example, if a Jamboard is offline, an admin can review the logs to see when it went offline and see when the device was last rebooted. This can help you narrow down and fix the possible cause of the connectivity issues more quickly.
Save time: For example, if a Jamboard user reports an unhelpful change or is experiencing an issue, admins will be able to see when recent on-device settings were changed. This could help narrow down the issue and track admin actions taken for the board, which helps avoid duplicating any steps that have already been tried.
This replaces the Jamboard Admin console, but all of its functionality to provision, deprovision, and see device health is still available and all of its settings will be preserved. We’ve also added new features like filtering for improved searching, pagination, and a refresh button.
We’ve found that this makes using and adopting Jamboard much easier for most teams and organizations.
Share and protect your work with View Only mode
Sometimes you want to share something to collaborate, but other times you want to share something that’s complete. Perhaps it’s an early brainstorm that you just want your manager to be able to view, or perhaps you’re a teacher sharing an assignment that you don’t want students to edit or change. With View Only mode, you can share something broadly but set exactly who has edit access.
The feature looks and works similarly to other G Suite apps like Docs, Sheets and Slides, so you have a consistent experience no matter what you’re creating and sharing.
For a full list of new features and improvements from this month’s release, check out the What’s New in Jamboard page in the Help Center.
Launch Details Release track: Launching to both Rapid Release and Scheduled Release
Editions: Available to G Suite Basic, Business, Enterprise, Enterprise for Education, and Education editions only
Rollout pace: Gradual rollout (up to 15 days for feature visibility)
Keep in mind that a G Suite license is required to use Jamboard so that you can access files from Drive, use them in your brainstorms, and come back to your work later.
G Suite customers based in Japan can contact their Google Cloud sales rep, our distributor, BenQ, or visit our website to learn more about how to start jamming with colleagues today.
Additional information about Jamboard In addition to the Jamboard device, the Jamboard app is available on Android and iOS for all G Suite customers. When used on a tablet, the Jamboard app allows users to experience similar features as they would on the Jamboard device. On a smartphone, the app functions as a companion for the Jamboard device.
Usage of the Jamboard app and web viewer are controlled by a service on/off switch in the Admin console. This service switch is on by default.
Check out the Help Center for more information, including an FAQ section.
Launch Details Release track: Jamboard devices now available for purchase in Japan
Editions: G Suite Basic, Business, Enterprise, Enterprise for Education, and Education editions only
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
