The external label and warning banner appears when interacting with individuals outside the domain.
Who’s impacted
Admins and end users
Why it’s important
The “External” label and the reply warning banner and label are helpful reminders for users to treat external messages with caution. This can help avoid unintentionally sharing confidential information with recipients outside of their organization.
Additional details
Secondary and alias domains are exempted from being labeled as “External”.
End users: No action required. When enabled by your admin, you'll see "External" label and warning banner when interacting with or replying to email threads with recipients outside your organization or contacts.
Applying context-aware access levels to mobile and desktop applications
Who’s impacted
Admins and end users
Why it’s important
With context-aware access, you can set up different access levels based on a user’s identity and the context of the request (location, device security status, IP address). Expanding these policies to other Google Workspace entry points—such as the Google Drive for desktop app or using Gmail on a mobile browser—gives admins greater control over how, when, and where users can access Workspace resources.
Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Sites data.
If you have Drive retention rules set to purge data after a retention period, sites will be purged according to those rules.
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
More ways to work with and analyze BigQuery data using Connected Sheets
We’re adding several new features that will give you more ways to work with, display, and organize your BigQuery data when using Connected Sheets. | Learn more.
Use Google Maps in the quick access side panel
You can now use Google Maps in the quick access side panel. With Maps in the side panel, you’ll be able to see more information without switching contexts or using multiple tabs. | Learn more.
Reminder: Website creation in classic Google Sites will no longer be available starting May 15, 2021
Google Meet now gives you more space for content and control over layouts for a more flexible experience.
Inspired by your feedback, we’re rolling out a refreshed Google Meet desktop/laptop experience with updates to video feeds, the viewing and presenting experience, and the bottom bar. | Learn more.
Use Virtual Private Cloud Service Controls to create security perimeters around Google Cloud Search data
We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes. | Learn more.
Control your data usage and improve device performance with new data saver setting for Google Meet on mobile
You can now limit Google Meet data usage on Android and iOS mobile devices. When enabled, this will help to limit data use, conserve data on your mobile plan, conserve battery power, and lower the demand on your phone’s CPU. | Learn more.
Limit data use, conserving data on your mobile plan
Conserve battery power
Lower the demand on your phone’s CPU
Who’s impacted
End users
Why you’d use it
Google Meet automatically adjusts to your device, network and set-up to provide the best possible meeting experience. However, you may want to adjust the quality of your meeting to reduce impact on your mobile device. The data saver setting can help:
Minimize cellular data usage
Maximize battery life
Free up your device's CPU and memory for other tasks
When needed, you can use Google Meet in higher quality by simply toggling the data saver setting off.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be OFF by default and can be enabled by the user. Visit the Help Center to learn more about turning Meet saver mode on or off for your account.
Turning on Limit data usage in Google Meet Settings on Android
Available to Essentials, Business Starter, Business Standard, Business Plus, Frontline, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Nonprofits, Cloud Identity Free, Cloud Identity Premium. Available to all Google Workspace customers, as well as G Suite Basic and Business customers
Data security is paramount for every enterprise.. VPC Service Controls help you restrict public network access to your sensitive data while using Google Cloud Search’s fully managed document indexing and search capabilities.
Available to Google Cloud Search customers and Google Workspace Enterprise Plus
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
Inspired by your feedback, we’re rolling out a refreshed Google Meet desktop/laptop experience with updates to video feeds, the viewing and presenting experience, and the bottom bar.
Video feeds
Hover over your video feed for options between a tile in the grid or a floating picture. You can also resize, reposition, and hide it to concentrate on the call.
Your self-view appears in the bottom right of the grid to put more video feeds at eye-level as you look into the camera.
Viewing and presenting experience
See what you are presenting while in Google Meet.
Unpin the content you or others share to see more and larger video feeds.
Participant names are always visible regardless of meeting size.
Bottom bar
Meeting dial-in codes, attachments, the participants list, chat, and other activities are at the bottom right to create more vertical space for seeing people and content.
Controls are consolidated in one place with descriptions available upon hover.
Leave call button is moved away from the microphone and camera buttons to prevent accidental call hang-ups.
Bottom bar is always visible, while not covering cover captions and bottom video feeds.
Other visual updates include
When someone speaks, their tile is outlined in blue.
Mute indicators are subdued to reduce visual distraction.
When there are more participants than can be shown on the grid, a tile is added so you always remember who’s on the call.
Unpin shared content
Hide your own self-feed
Who’s impacted
End users
Why you’d use it
Enjoy a simpler, more flexible experience that lets you participate with confidence in Google Meet calls as a presenter, attendee, teacher or student, knowing you have more control over your video feed, layouts, and content.
Additional details
Users will see a banner before joining a call that says “Meet has a new look” when this refreshed user interface is enabled for them.
Use of Chrome extensions (including the Grid View extension) could impact your experience. Uninstalling any extensions that interact with Google Meet could resolve this.
For better presentations and to avoid mirroring, share a different window or a specific tab instead of the meeting window.
In some cases, your self-view could appear with gray bars at the top and bottom to show you everything your camera sees. Other participants might see a cropped version of your video feed.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be ON for everyone.
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 24, 2021
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 1, 2021
Availability
Available to all Workspace users. Also available if you're using Google Meet with a personal Google account.
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.