As such, you will notice an increase in the “Active users” for Google Chat metrics Apps reports chart and exported reports. We hope this change helps you better analyze Chat usage across your organization.
There are no new updates to share this week. Please see below for a recap of published announcements.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Allow collaborators to analyze data in Connected Sheets with delegated access
Admins can now allow their users to delegate access to BigQuery when using Connected Sheets. This enables end users with access to BigQuery data to delegate their credentials to collaborators to allow them to refresh or edit analysis as needed. | Available to Google Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers only. | Learn more.
Sync Apple DEP and Google Mobile Device Management servers on demand
Admins can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers only. | Learn more.
Add data loss prevention to Google Chat, now available as an open beta
Admins can now establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers only and Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. | Learn more.
Better sharing options for appointment schedules
We’ve made it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more.
Use Miro within Google Meet for an immersive and collaborative whiteboard experience
You can now leverage Miro, a third party online whiteboarding app, for ideating and problem solving as a group in Google Meet. | Learn more.
Trust rules for Google Drive are now available in open beta
The closed beta we announced in 2021 for trust rules in Google Drive that gives admins more control over how files can be shared, both within and outside of their organization, is now available as an open beta. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more.
With trust rules, admins can enforce policies that limit internal and external sharing. Specific rules can even be set for organizational units and groups, allowing a more granular approach than enforcing blanket policies on every user.
Trust rules can be turned on in the Admin console — once enabled, it will replace “Sharing options” within the Google Drive portion of the Admin console. Your existing Drive sharing settings will automatically become trust rules – note that this will not change your existing sharing settings or security configurations.
See below for more information and availability.
Who’s impacted
Admins and end users
Why it’s important
Previously, admins were only given broad control over sharing settings for Drive, which meant choosing between options such as: no external sharing or only sharing with trusted domains.
By enabling the trust rules beta, admins now have more control over how files can be shared, both within and outside of their organization. For example, admins can limit what their frontline workers should have access to versus other parts of their organization.
Getting started
Admins: Eligible Admins can enable this feature in the Admin console by going to Rules > Turn on trust rules. Visit the Help Center to learn more about trust rules.
End users: Your Admin’s trust rules will determine who you can share and collaborate with on Drive files.
Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard Customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
This integration is available when using Google Meet on Chrome or Microsoft Edge at this time.
Who’s impacted
Admins and end users
Why you’d use it
You now have Miro’s vast offering of drawing tools, templates, comments, and other helpful features directly accessible from Google Meet. This integration will make it easier to foster collaboration and participation from all meeting participants, regardless of location, in real-time or asynchronously.
Getting started
Admins:
This feature will be OFF by default for Google Workspace Education customers and ON by default for all other Google Workspace editions.
Starting today, we’re making it easier to share appointment schedules on web and mobile through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website.
Getting started
Admins: There is no admin control for this feature.
Example of an embedded booking page on an external website
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 12, 2022
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 27, 2022
Availability
Available to Google Workspace Individual, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers
Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers
Not available to users with personal Google Accounts
Data loss prevention rules for Chat in the Admin console
End user experience on web
End user experience on mobile
Who’s impacted
Admins and end users
Why it’s important
Data leaks, whether accidental or malicious, are a top concern for our customers. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands.
Admins can selectively apply data protection rules to:
Messages in groups, spaces, and/or direct messages
Messages between internal and/or external participants
Message text and/or attachments
Once DLP rules are applied, messages and files in relevant conversations will automatically be scanned for sensitive information. Users will be notified about potential data loss, preventing it from leaving the organization accidentally or on purpose. Admins can configure the action to be taken in response to sensitive data being detected, such as: block from sending, warn before sending, and log for audit in the future.
Admins can configure these options to best fit the needs of their organization. If admins opt to log these events, they can be accessed in the Security Investigation Tool. This allows admins to do a comprehensive investigation and identify the reason for each incident and make adjustments to data protection policies as necessary.
Getting started
Admins:
This feature will be OFF by default and can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection.
Note: You can modify existing DLP rules for Drive and Chrome to also apply to Chat.
Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers.
DLP rules for Drive are also available for Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. Visit the Help Center for more information.
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
While this sync takes place automatically once every several hours, admins can now request this sync on demand for time sensitive needs. For example, admins can use this option to start a sync immediately for sensitive inventory changes on Apple devices.
The “Sync DEP Devices” option in the Admin console under Devices > Mobile and endpoints > iOS Settings > Apple certificates.
Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals,Frontline, and Nonprofits, Cloud Identity Free, or G Suite Basic and Business customers
In October 2021, we announced several improvements for the To, Cc, and Bcc fields in Gmail. Shortly thereafter, we paused rollout to work on performance improvements. Beginning today, these features will resume rolling out slowly — we anticipate to be complete by the end of September 2022. | Learn more.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Space Managers can change access to new and existing spaces in Google Chat
Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. | Learn more.
This update eliminates the need to create new spaces in order for them to be shareable and discoverable, and also helps to ensure the spaces can be updated with the right access.
Getting started
Admins: There is no admin control for this feature.
End users: Only Space managers can change access to new and existing spaces by navigating to "View Members" in the in-space header drop-down > Space access section > update access. Visit the Help Center to learn more about using Spaces in Google Workspace.
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 7, 2022
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 29, 2022
Availability
Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Not available to users with personal Google Accounts
You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Offline syncing available for opened Microsoft Office documents
You can now work offline with Microsoft Office files on your desktop. | Learn more.
Rich text formatting in Google Forms titles and descriptions
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more.
Start meetings more efficiently with the Calendar guest list in Google Meet
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more.
Updated timeline for the new integrated view for Gmail
We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more.
New security alerts for highly sensitive changes to Google Workspace configurations
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more.
Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS
Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more.
Easily share profile links via Contacts
Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more.
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
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